Admin Executive

Multimedia Engineering Pte Ltd; Singapore; On-site; SGD 36,000 - 58,000; Full time

Benefits offered by this job

Performance-based bonus

AWS

14 days annual leave

Birthday leave

Medical and dental benefits

5-day work week

Job summary

Multimedia Engineering Pte Ltd seeks an Office Administrator to ensure smooth daily operations and effective facilities management in Singapore. You will support management and employees, coordinate resources, and ensure a safe, productive workplace.

The role requires 2–5 years in office administration or facilities, strong MS Office skills, and excellent organizational abilities. We offer a 5-day week, benefits, and a dynamic team environment.

Qualifications

• Diploma or degree in Business Administration or related field.
• 2–5 years of experience in office administration, administration, facilities management or similar role.
• Good knowledge of general office administration and facilities coordination.
• Proficient in Microsoft Office, Excel, Word, PowerPoint and Outlook.
• Strong organizational, coordination and time-management skills.

Responsibilities

• Manage day-to-day administrative and office operations for smooth company functioning.
• Handle general office administration, supplies, equipment, facilities and maintenance.
• Coordinate and monitor cleaning, repairs, maintenance, door access and utilities.
• Handle incoming/outgoing correspondence, courier services, calls and inquiries.
• Schedule inspections and maintenance of company vehicles.
• Assist with meetings, events, staff activities, travel and other admin needs.
• Manage petty cash claims by verifying attendance and documents per policy.
• Monitor office expenses, administrative purchases and vendor payments with proper documentation.
• Support onboarding/offboarding and employee welfare activities; ensure safe, clean workplace.

Skills

Organizational skills

Coordination

Time management

Communication

Teamwork

Problem solving

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

Excel

Outlook

Job description

About the role

This role is to ensure the smooth and efficient operation of the company's office and administrative functions by managing daily office operations, facilities, vendors, resources, and administrative support. The role provides effective coordination and support to Management and employees while maintaining a well-organized, safe, and productive workplace.

Key responsibilities

• Manage the day-to-day administrative and office operations to ensure smooth and efficient running of the company.
• Handle general office administration, including office supplies, stationery, equipment, facilities, and maintenance.
• Coordinate and monitor office cleaning, repairs, maintenance, door access, utilities, and other office-related services.
• Handle incoming and outgoing correspondence, courier services, telephone calls, and general enquiries.
• Schedule and coordinate the inspection and maintenance of company vehicles to ensure they remain safe and operational.
• Assist with meeting arrangements, company events, staff activities, business travel, and other administrative requirements.
• Manage petty cash claims by verifying workers' attendance, eligibility and supporting documents to ensure claimable under company policy.
• Monitor office expenses, administrative purchases, and vendor payments, ensuring proper documentation and approval.
• Support management and other departments with general administrative matters, including onboarding and offboarding arrangement and employee welfare activities.
• Ensure the office and storeroom are properly maintained, and that workplace facilities are safe, clean, organized, and functional.

Requirements

• Diploma or Degree in Business Administration, Office Management, Human Resources, or a related field.
• Minimum 2–5 years of relevant experience in office administration, administration, facilities management, or a similar role.
• Good knowledge of general office administration and facilities coordination.
• Good working knowledge of Microsoft Office, Excel, Word, PowerPoint, and Outlook.
• Strong organizational, coordination, and time-management skills.
• Good communication, problem-solving, interpersonal skills, detailed oriented person, responsible, and able to work in the team or in minimum supervision.

What We Offer:

• Attractive performance-based bonus and AWS
• 14 days annual leave, birthday leave, medical and dental benefits
• 5-day work week