Office Admin & Operations Coordinator

Mason Industries Pte Ltd; Singapore; On-site; SGD 33,000 - 47,000; Full time

Benefits offered by this job

Job stability

Career development opportunities

Professional environment

Job summary

Mason Industries Pte Ltd is seeking an Admin Executive to join our team in the Tuas West Region. This full-time role supports multiple departments, maintains documentation, and coordinates meetings and events while ensuring efficient office operations.

Based in Singapore, you’ll contribute to onboarding, HR tasks, and procurement, within a professional and collaborative environment. You will work with a team across departments, managing office systems and ad hoc projects to sustain high

Qualifications

• . Secondary education qualification or equivalent; relevant administrative/office support experience.
• . Experience in administrative support, preferably in industrial/manufacturing environments.
• . Proficiency in MS Office applications (Word, Excel, Outlook).
• . Strong organisational and time management skills with the ability to prioritise multiple tasks.
• . Excellent written and verbal communication with a professional demeanour.
• . Attention to detail and accuracy in administrative tasks.
• . Ability to work independently and collaboratively across the organisation.
• . Flexible and adaptable to changing business needs.
• . Experience with office management systems and databases is advantageous.
• . Knowledge of Singapore workplace regulations and compliance beneficial.

Responsibilities

• Managing general office administration tasks including scheduling, correspondence, filing and record keeping
• Providing diary management, meeting coordination and event organisation support to management and departments
• Processing and maintaining invoices, purchase orders and internal reports
• Liaising with internal departments and external parties to ensure smooth workflow
• Assisting with onboarding new employees, maintaining personnel files and coordinating staff activities
• Managing office supplies and equipment inventory; coordinating procurement
• Providing reception support and directing enquiries
• Maintaining office systems and procedures for operational efficiency
• Undertaking ad hoc administrative tasks and special projects as required
• Liaising with other departments to ensure efficient workflow
• Assisting with various projects and ad-hoc tasks as required

Skills

Strong organisational skills

Time management

Excellent communication

Attention to detail

Independent with teamwork

Flexibility

Education

Secondary education qualification or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Mason Industries Pte Ltd is seeking an Admin Executive to join our team in the Tuas West Region. This full-time role supports multiple departments, maintains documentation, and coordinates meetings and events while ensuring efficient office operations.

Based in Singapore, you’ll contribute to onboarding, HR tasks, and procurement, within a professional and collaborative environment. You will work with a team across departments, managing office systems and ad hoc projects to sustain high