Administration Manager

SAMADHI WINDOW COVERING MANUFACTURING PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Samadhi Window Covering Manufacturing Pte. Ltd. in Singapore seeks an experienced Administration Manager to supervise daily support operations and plan efficient administrative procedures.

The ideal candidate will excel in communication, organization, and policy implementation to keep all support activities running smoothly. Responsibilities include overseeing facilities, safety compliance, vendor management, and government liaison.

Qualifications

• Diploma or higher in business administration or related field.
• Minimum of 3 years’ proven experience in full-spectrum administrative management within manufacturing or trading companies.
• Familiar with workplace safety, environmental protection, and fire safety regulations.
• Strong interpersonal and communication skills, capable of liaising with government agencies and external stakeholders.
• Career stability with tenure patterns over the past decade.
• Ability to assess staff performance and provide coaching to maximize efficiency.
• Oversee facilities services and maintenance activities, including tradespersons.
• Organize and supervise office activities (recycling, renovations, event planning, etc.).
• Ability to work under pressure and within opening hours (evenings, holidays, weekends).

Responsibilities

• Administrative Operations: Oversee daily office administration, including facilities, security, and vendor management, ensuring smooth and efficient operations.
• Policy & Compliance: Develop, implement, and monitor administrative policies, procedures, and archival systems to ensure compliance with company standards and legal requirements.
• Team Leadership: Supervise and guide administrative staff, assign tasks effectively, and foster a collaborative work environment to achieve departmental goals.
• Government Liaison & Public Affairs: Establish and maintain communication channels with government agencies, monitor policy changes, and advise management on compliance and resource utilization.
• Workplace Management (5S & EHS): Lead initiatives in 5S workplace organization and Environment, Health & Safety (EHS) compliance, conduct inspections, and implement corrective actions.
• Legal & Contract Oversight: Draft, review, and standardize company contracts, manage approval processes, and mitigate legal risks in business operations.
• Corporate Culture & Events: Plan and coordinate company events, cultural programs, and communication materials to strengthen employee engagement and corporate image.
• Logistics & Support Services: Manage canteen, dormitory, cleaning, transport, and security services to meet employee needs and maintain a safe, supportive workplace.
• Meetings & Reception: Coordinate meeting room usage, prepare logistics for corporate meetings, and handle guest reception to project a professional company image.

Skills

Administrative leadership

Communication skills

Interpersonal skills

Liaison with government

Education

Diploma or above in business administration

Job description

CompanyBackground

Samadhi Window Covering Manufacturing Pte. Ltd. isa Singapore-based B2B manufacturer specialising in high-quality customisedwindow covering solutions, including made-to-order motorised and manual shades.

The company serves overseas business clients,including international brands and retailers, particularly in the U.S. market.Our products are manufactured based on client-specific requirements, with astrong focus on precision, product consistency, quality control, and reliableproduction standards.

Asan export-oriented manufacturing company, Samadhi continues to grow its production and operational capabilities in Singapore. We are looking for suitable talents to join our team and support the company’s.

Our ideal team member

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Job Responsibility

1. Administrative Operations: Oversee daily office administration, including facilities, security, and vendor management, ensuring smooth and efficient operations.
2. Policy & Compliance: Develop, implement, and monitor administrative policies, procedures, and archival systems to ensure compliance with company standards and legal requirements.
3. Team Leadership: Supervise and guide administrative staff, assign tasks effectively, and foster a collaborative work environment to achieve departmental goals.
4. Government Liaison & Public Affairs: Establish and maintain communication channels with government agencies, monitor policy changes, and advise management on compliance and resource utilization.
5. Workplace Management (5S & EHS): Lead initiatives in 5S workplace organization and Environment, Health & Safety (EHS) compliance, conduct inspections, and implement corrective actions.
6. Legal & Contract Oversight: Draft, review, and standardize company contracts, manage approval processes, and mitigate legal risks in business operations.
7. Corporate Culture & Events: Plan and coordinate company events, cultural programs, and communication materials to strengthen employee engagement and corporate image.
8. Logistics & Support Services: Manage canteen, dormitory, cleaning, transport, and security services to meet employee needs and maintain a safe, supportive workplace.
9. Meetings & Reception: Coordinate meeting room usage, prepare logistics for corporate meetings, and handle guest reception to project a professional company image.

Job Requirements

1. Diploma and/or above in business administration or relative field.
2. Minimum of 3 years’ proven experience in full-spectrum administrative management within manufacturing or trading companies, with prior responsibility as an administrative lead.
3. Familiar with workplace safety, environmental protection, and fire safety regulations, with hands-on experience in compliance monitoring and enforcement.
4. Strong interpersonal and communication skills, capable of liaising effectively with government agencies and external stakeholders, and building networks quickly.
5. Demonstrated career stability, with average tenure of at least 3 years per employer in the past decade, and not less than 2 years in the past 5 years.
6. Assess staff performance and provide coaching and guidance to ensure maximum efficiency
7. Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
8. Organize and supervise other office activities (recycling, renovations, event planning etc.)
9. The ability to work under pressure.
10. Availability to work within opening hours (e.g. evenings, holidays, weekends).