Admin Executive

TACCUINO INTERIOR STUDIO PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading interior design firm in Singapore seeks an organized Admin Executive to support daily operations, customer service, and project coordination. The successful candidate will perform various administrative tasks, manage office supplies, and respond to inquiries. Good communication skills in English and Mandarin are essential, with a proactive attitude and strong attention to detail. The role offers a competitive salary and opportunities for career growth as the company expands.

Benefits

Supportive and friendly team culture

Training provided for admin systems

Career growth opportunities

Qualifications

• Must have good communication skills in English and Mandarin.
• Experience with basic administrative processes and document handling is advantageous.
• Familiarity with Excel and willingness to learn QuickBooks is required.

Responsibilities

• Perform daily administrative tasks to support office operations.
• Respond promptly to customer enquiries and schedule appointments.
• Issue invoices and track payments to maintain financial accuracy.

Skills

Good communication skills in English and Mandarin

Strong attention to detail

Ability to multitask

Proactive attitude

Tools

WhatsApp

QuickBooks

Microsoft Excel

Job description

Admin Executive (Interior Design / Renovation) – Taccuino Interior Studio Singapore | Full-Time | Office-based

About Taccuino Interior Studio Taccuino Interior Studio is a fast-growing interior design firm in Singapore, delivering stylish, functional and high-quality renovation solutions for HDB, condo and landed homes. We value teamwork, client experience, and supporting our designers to succeed.

Job Summary

We are looking for a responsible and organised Admin Executive to support our daily operations, project coordination, and customer service.

Responsibilities

Administrative & Office Support

• Perform daily administrative tasks including filing, document control, printing, and scanning to maintain smooth office operations
• Manage office supplies and stationery by coordinating with vendors to ensure timely replenishment
• Maintain organised records for projects, invoices, and client documentation to support project tracking and financial accuracy

Customer Service & Coordination

• Respond promptly to incoming enquiries via WhatsApp, phone, and email to provide accurate information and support
• Schedule and confirm customer appointments to ensure smooth client interactions
• Support team communication by updating clients on project progress and addressing their concerns as needed

Project & Operations Support

• Prepare and manage project paperwork to facilitate efficient project coordination

Finance & Documentation

• Issue invoices and track payments to support financial processes
• Organise receipts, vendor invoices, and payment proofs for accounts submission to maintain accurate financial records

System & Reporting Support

• Update internal tracking sheets using Excel or Google Sheets to monitor project and administrative data
• Assist in basic administrative reporting and document organisation to support management needs
• Learn and apply QuickBooks for basic finance and administrative tasks with provided training

Required competencies and certifications

• Good communication skills in English and Mandarin to effectively interact with clients and team members
• Ability to use WhatsApp, email, and phone for professional communication
• Strong attention to detail and organisational skills to manage multiple tasks accurately
• Ability to multitask and work efficiently in a fast-paced environment

Preferred competencies and qualifications

• Willingness to learn QuickBooks accounting software to support finance and admin functions
• Comfort with Microsoft Excel including basic formulas and tracking sheets
• Familiarity with basic administrative processes and document handling
• Proactive attitude with a willingness to learn quickly
• Positive teamwork mindset and professional demeanor when dealing with clients and contractors
• Ownership of tasks with follow-through until completion

Why Join Taccuino Interior Studio

• Supportive and friendly team culture
• Opportunity to learn the full workflow of the interior design and renovation business
• Training provided for admin systems and QuickBooks
• Career growth opportunities as the company expands
• Meaningful role with real impact on project success

Working Hours

• Monday to Friday: 9:00am – 6:00pm

Ad hoc - events or meetings

Salary & Benefits

• Competitive salary (based on experience)
• Performance bonus (based on company and individual performance)
• Training and career development opportunities