Admin Executive

RENFOO PTE. LTD.; Singapore; On-site; SGD 33,000 - 39,000; Full time

Job summary

RENFOO PTE. LTD. is seeking an Admin Executive to handle shipping and trade documentation, front‑of‑house duties, and general office administration at a prime CBD location in Singapore.

The role requires fluent Chinese and English, a Diploma or Degree in Business Administration, and strong Excel skills. Residency is limited to Singapore Citizens or PR. Qualified candidates will support procurement, manage inquiries, and coordinate with various departments to ensure smooth operations and a

Qualifications

• Language proficiency in Chinese and English required (Mandarin-speaking preferred).
• Diploma or Degree in Business Administration or related field.
• Strong MS Office skills, especially Excel, for data reconciliation.
• Singapore Citizenship or PR only.

Responsibilities

• Shipping & Trade Documentation: Prepare and verify import/export documents and coordinate with freight partners.
• Front-of-House & Corporate Image: Greet visitors professionally to uphold company image.
• Communication Management: Manage all incoming calls and inquiries with timely responses.
• Office Administration: Oversee daily office maintenance, pantry/stationery inventory, and procurement tasks.
• Documentation & Scheduling: Manage filing, archiving, and meeting room bookings.
• Inter-departmental Coordination: Facilitate cross-department communication.
• Ad-hoc Support: Provide administrative support as needed.

Skills

Excel

MS Office Suite

Education

Diploma or Degree in Business Administration

Tools

MS Office Suite

Job description

Job Description: Admin Executive

Employment Details

• Pay Range: SGD 3,000 – SGD 3500 (Salary is negotiable for exceptional candidates)
• Location: Prime CBD location at Raffles Place ( 3-minute walk from Raffles Place MRT)

Core Responsibilities

• Shipping & Trade Documentation: Prepare, verify, and manage import/export shipping documents (e.g., Commercial Invoices, Packing Lists, Bills of Lading, Certificate of Origin) and coordinate with freight forwarders or logistics partners.
• Front-of-House & Corporate Image: Greet visitors professionally to uphold and enhance the company’s corporate image and reputation.
• Communication Management: Manage all incoming calls and inquiries, ensuring timely responses and accurate routing of information.
• Office Administration: Oversee daily office maintenance, manage pantry/stationery inventory, and handle procurement tasks.
• Documentation & Scheduling: Manage document distribution, filing, and archiving; coordinate meeting schedules and room bookings.
• Inter-departmental Coordination: Facilitate seamless communication and coordination across various departments and stakeholders.
• Ad-hoc Support: Provide administrative support for tasks assigned by management and handle spontaneous requests as needed.

Requirements

1. Language Proficiency: Proficiency in both written and spoken Chinese and English is required (Mandarin-speaking preferred) to liaise with Chinese-speaking clients and stakeholders.
2. Education: Diploma or Degree in Business Administration or a related field.
3. Soft Skills: Strong sense of responsibility, adaptability, and high professional ethics.
4. Technical Skills: Proficient in MS Office Suite (highly skilled in Excel for data reconciliation).
5. Residency: Singapore Citizen or Permanent Resident (PR) only.

Preferred Qualifications (PriorityConsideration)

• Proven experience in Foreign Trade orinternational trading environments.
• Prior experience in Human Resources (HR)administration is a significant advantage.