ADMIN EXECUTIVE

Exail Pte Ltd; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Exail Pte Ltd in Singapore is seeking a proactive Sales Admin/Office Administrator to support the sales and office teams. You will process orders, handle admin tasks, coordinate logistics, and arrange travel and meetings across Singapore and APAC offices.

The role requires fluent English and Chinese, good interpersonal and organizational skills, and a reliable work ethic to ensure smooth daily operations and reliable records.

Qualifications

• Proficiency in English and Chinese written and spoken.
• Prior experience preferred.
• Strong organizational and communication skills.

Responsibilities

• Report and assist the Sales Admin Executive in supporting sales activities.
• Process customer orders efficiently to ensure timely fulfilment and accurate record-keeping.
• Manage general office administration tasks to maintain smooth daily operations.
• Answer incoming calls professionally to provide information and direct inquiries appropriately.
• Organize meals and refreshment for meetings to support event coordination.
• Monitor and reorder pantry and office supplies to maintain adequate stock levels.
• Provide administrative support to the Singapore office and coordinate with APAC offices in Beijing and Malaysia to ensure consistent operations.
• Assist in freight logistics by supporting goods import, export and receiving processes to facilitate smooth supply chain management.
• Arrange travel and local accommodation for overseas guests and colleagues to ensure comfortable and timely visits.
• Perform additional duties as assigned to support team and organization needs.

Skills

English

Chinese

Interpersonal skills

Organized

Detail-oriented

Education

O/A Level equivalent

Job description

About the role

Support the sales and office teams by processing orders, managing administrative tasks, coordinating logistics, and assisting with travel and meeting arrangements across Singapore and APAC offices.

Key responsibilities

• Report and assist the Sales Admin Executive in supporting sales activities
• Process customer orders efficiently to ensure timely fulfilment and accurate record-keeping
• Manage general office administration tasks to maintain smooth daily operations
• Answer incoming calls professionally to provide information and direct inquiries appropriately
• Organize meals and refreshment for meetings to support event coordination
• Monitor and reorder pantry and office supplies to maintain adequate stock levels
• Provide administrative support to the Singapore office and coordinate with APAC offices in Beijing and Malaysia to ensure consistent operations
• Assist in freight logistics by supporting goods import, export and receiving processes to facilitate smooth supply chain management
• Arrange travel and local accommodation for overseas guests and colleagues to ensure comfortable and timely visits
• Perform additional duties as assigned to support team and organization needs

About you

• Minimum 'O' / 'A' Levels equivalent qualifications
• Prior experience preferred
• Professional English and Chinese proficiency (both spoken and written)
• Good interpersonal and communication skills
• Good working attitude
• Good working ethics
• Reliable, organized and meticulous