Admin Executive

JI SHENG ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

JI SHENG ENGINEERING PTE. LTD. in Singapore is seeking a diligent admin officer to manage payroll, ensure bi-weekly payments and overtime are accurately calculated, and disburse them in line with contracts.

The role covers statutory submissions (CPF, Levy, GST), monthly tax invoices, vendor payments, training coordination, license and work pass renewals, WICA and insurance records, visa arrangements for migrant workers, and maintaining audit-ready P-files and related documentation.

Responsibilities

• Process bi-weekly payroll for workers and ensuring claims and OT calculations are accurate and properly disbursed in accordance with contract terms.
• To process statutory related submissions such as CPF, Levy, quarterly GST returns and Government Grant application and claims.
• Monthly issuance of Tax Invoice and processing payment to vendor invoices, sales invoices and office overheads.
• Coordinate training course for workers.
• Responsible for application of BCA license, BizSafe renewal, ISO application, work passes issuance, renewal and cancellation of work permit and workers related travel pass as and when required.
• Responsible in handling WICA/ Injury cases and maintaining proper records for insurance claiming purpose.
• Liaise with manpower agent to bring in migrant workers from overseas. Including entry visa application, accommodation (dormitory booking) and swab test pre-book arrangement.
• Updates and maintains employees' documents P file and ensure all are filed in order for audit purpose.
• All other admin duties.

Job description

• Process bi-weekly payroll for workers and ensuring claims and OT calculations are accurate and properly disbursed in accordance with contract terms.
• To process statutory related submissions such as CPF, Levy, quarterly GST returns and Government Grant application and claims.
• Monthly issuance of Tax Invoice and processing payment to vendor invoices, sales invoices and office overheads.
• Coordinate training course for workers.
• Responsible for application of BCA license, BizSafe renewal, ISO application, work passes issuance, renewal and cancellation of work permit and workers related travel pass as and when required.
• Responsible in handling WICA/ Injury cases and maintaining proper records for insurance claiming purpose.
• Liaise with manpower agent to bring in migrant workers from overseas. Including entry visa application, accommodation (dormitory booking) and swab test pre-book arrangement.
• Updates and maintains employees' documents P file and ensure all are filed in order for audit purpose.
• All other admin duties.