Admin Executive

PROSPER EMPLOYMENT AGENCY; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

Prosper Employment Agency in Singapore seeks a proactive office administrator to support the Singapore team with daily operations, office facilities, pantry, utilities, and staff welfare.

You will review expense claims, payroll forms, prepare quarterly reports, coordinate insurance renewals, assist bank tasks and audit paperwork, support EP applications, analyze sales data, and respond to urgent client queries, including PH/weekends.

Responsibilities

• Oversee daily administrative operations of the Singapore team and manage office facilities.
• Review monthly expense claims and payroll forms for Singapore staff.
• Prepare quarterly reports and coordinate renewal of employee insurance plans with agents.
• Assist local bank dealings, including account applications and payment document filing.
• Liaise with external auditors to prepare audit documents and follow up on outstanding payments.
• Support employment pass applications for employees and handle data analysis for sales.
• Respond to emergency queries from clients during PH/weekends.

Job description

Job Description

• Responsible for daily administrative operation and office management of the Singapore team, including monthly pantry replenishment, office utility account setup, mailbox management, staff birthday benefits and festive welfare arrangement.
• Conduct monthly checks on expense claims and payroll forms of Singapore.
• Complete quarterly report review and submission, coordinate the renewal of corporate employee insurance plans, and communicate with agents for quotation and signing follow-up.
• Assist in local bank business handling, including bank account application, signature verification, bank record update and payment document sorting and filing.
• Coordinate with external auditors to prepare audit documents and confirm outstanding payments, and provide full-process support for audit work.
• Assist in employment pass application for employees, sort out multi-dimensional sales data, and respond to other temporary administrative matters and system issues in a timely manner.
• Able to respond for emergency query/needs from clients during PH/Weekend