Account Executive & HR

CORELINE SYSTEMS PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

CORELINE SYSTEMS PTE. LTD. is seeking an Accounts/HR & Payroll/Administrative role to manage end-to-end financial processes across projects. The position covers full-set accounts, payroll, and general admin across multiple sites.

The role involves invoicing, collections, statutory filings, and coordination with auditors and authorities. A detail-oriented candidate with experience in accounting and HR administration is preferred.

Qualifications

• Experience in end-to-end accounting processes is desirable.
• Familiarity with payroll processing and HR administration is a plus.
• Attention to detail and accuracy in financial data handling.

Responsibilities

• Maintain full-set accounts: AR, AP, GL, bank reconciliations and month-end close.
• Prepare and issue invoices, project progress claims, and track retention sums.
• Chase collections and maintain debtor ageing report.
• Process supplier and subcontractor payments against POs and DOs.
• Handle petty cash, expense claims and payment vouchers.
• Prepare quarterly GST returns and support IRAS filings.
• Track project costs against budget and prepare monthly management reports.

Job description

Accounts

• Maintain full-set accounts: AR, AP, GL, bank reconciliations, and month-end closing
• Prepare and issue invoices and project progress claims, and track retention sums
• Chase collections and maintain the debtor ageing report
• Process supplier and subcontractor payments against POs and delivery orders
• Handle petty cash, expense claims and payment vouchers
• Prepare quarterly GST returns and support IRAS filings (Form C/C-S, ECI)
• Track project costs (labour, materials, subcontract) against budget
• Prepare monthly management reports and cash flow forecasts
• Coordinate with external auditors, tax agents and the corporate secretary

HR & Payroll

• Run monthly payroll, including overtime, allowances and site claims, CPF, SDL, FWL and SHG contributions
• Prepare IR8A / AIS submissions at year end
• Manage work pass applications, renewals and cancellations (EP, S Pass, Work Permit) via MOM portals
• Track foreign worker quota, levy, security bonds, medical insurance and dormitory arrangements
• Track worker safety course certificates and renewals (e.g. CSOC, WAH, BCSS, cleanroom inductions) for site deployment
• Handle onboarding and offboarding, employment contracts, KETs and personnel records
• Administer leave, attendance and timesheet records across sites
• Keep HR policies compliant with the Employment Act and TAFEP guidelines
• Arrange WICA and group insurance coverage and support claims

Admin

• Handle general office admin, vendor accounts and company insurance renewals
• Support tender submissions with company documents (ACRA, financials, certifications, bizSAFE)