ADMIN EXECUTIVE

GEOLUTIONS PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

GEOLUTIONS is a geotechnical instrumentation specialist providing contractor services for LTA, HDB, and private sector projects in Singapore. We require an administrative professional to manage documentation, quotations, invoices and records while coordinating with customers, suppliers, and internal teams.

The role is site-based in the Western part of Singapore, offering a dynamic, fast-paced work environment with opportunities for growth through active involvement in daily operations.

Qualifications

• High School or Diploma in Business Administration required.
• Proficiency in MS Office and data management software essential.
• Strong multitasking, organization and time-management abilities.
• Ability to work under pressure and prioritize tasks effectively.

Responsibilities

• Handle customer and supplier documentation including invoices and DOs.
• Prepare, issue and maintain quotations, invoices, receipts and related documents.
• Maintain proper filing and records to ensure accuracy and up-to-date data.
• Coordinate with customers, suppliers and internal departments on administrative matters.
• Perform general administrative duties as assigned by management.

Skills

Multitasking

Organizational skills

Time management

Stress management

Education

High School / Diploma in Business Administration

Tools

Microsoft Office

Data management software

Job description

GEOLUTIONS is an independent geotechnical instrumentation specialist, executing specialized geotechnical contractor services for projects under the LTA, HDB, and private sectors. Our primary areas of expertise include foundation testing, instrumentation and monitoring, and site investigation activities

JOB DESCRIPTION:

• Handle customer and supplier documentation, including invoices, delivery orders (DOs), and related records.
• Prepare, issue, and maintain quotations, invoices, receipts, and other administrative documents.
• Maintain proper filing and documentation to ensure records are accurate and up to date.
• Coordinate with customers, suppliers, and internal departments on administrative matters when required.
• Perform general administrative duties and other tasks assigned by management.

QUALIFICATIONS & EXPERIENCE:

• High School/Diploma in Business Administration
• Proficiency in Microsoft Office and data management software.
• Ability to multitask.
• Possess procurement and administrative skills, organized, detail-oriented with an ability to prioritize work
• Strong organizational and time management skills with the ability to prioritise effectively.
• Can handle stress at work

YOUR WORK ENVIRONMENT

will be site-based Western part of Singapore. Our team is characterized by its youthful energy, dynamic spirit, and goal-oriented approach. The work environment is highly dynamic and presents a range of challenges. Matching the tempo of our operations will lead to rapid career advancement for those who can keep up with the pace.