Site HR & Admin Assistant (Construction / Civil & Geotechnical Engineering)

Recruit Now Singapore Pte Ltd; Singapore; On-site; SGD 32,000 - 39,000; Full time

Job summary

Recruit Now Singapore Pte Ltd is seeking a Site HR & Admin Assistant to support on-site HR, worker administration, attendance, accommodation and general site operations. Responsibilities include site mobilization admin, vendor and contract records, attendance tracking, dormitory and housing management, vehicle records, petty cash reconciliation, visitor access, and employee welfare activities.

Location: Changi (On Site). Working days: 6 days / 7am–7pm.

Qualifications

• Diploma or GCE O/A Level required.
• 1 year of site administration or document control preferred.
• Detail-oriented and organized; able to manage multiple tasks.
• Proficient in MS Office; familiarity with document management systems is a plus.

Responsibilities

• Lead administrative arrangements for site mobilization and office setup.
• Maintain vendor and contract records; coordinate onboarding processes.
• Track daily worker attendance and consolidate weekly timesheets for payroll.
• Manage dormitory check-in/out; ensure accommodation standards and upkeep.
• Coordinate housing arrangements with landlords/agents and ensure budget compliance.
• Manage vehicle allocation and maintenance records; ensure policy compliance.
• Maintain petty cash records and perform regular reconciliations.
• Oversee visitor reception, registration, and access control for compliance and audits.
• Support employee engagement activities and welfare initiatives.
• Update worker and project records for reporting.

Skills

Detail-oriented

Organized

Education

Diploma or GCE O/A Level

Tools

MS Office

Document management systems

Job description

• Up to S$3,200

• Work on Major Infrastructure Projects

• Manage Worker Accommodation

• Work with a Diverse Workforce

• Take Ownership of Site Operations

Our client is a specialist geotechnical and civil engineering contractor, focusing on ground improvement, soil stabilisation and foundation treatment for major infrastructure projects. They are hiring a Site HR & Admin Assistant to support on-site HR, worker administration, attendance, accommodation and general site operations.

RESPONSIBILITIES:

• Lead administrative arrangements for site mobilization activities, execute standard site office setup including layout, furniture, utilities, IT, and documentation, and support site demobilization including asset return, office dismantling, and document handover.

• Maintain the master list of vendors and contracts, track contract validity and renewal dates, and coordinate vendor documentation and onboarding processes.

• Track daily worker attendance, consolidate weekly timesheets, coordinate with site supervisors and HR for accurate records, and verify attendance data for payroll processing and compliance.

• Manage worker dormitory check-in and check-out processes, maintain accurate occupancy records, ensure compliance with accommodation standards, and coordinate dormitory maintenance and housekeeping with service providers.

• Coordinate housing arrangements including lease setup and move-in/out processes, liaise with landlords and agents for maintenance and administrative matters, and ensure housing compliance with company standards and budgets.

• Manage allocation and usage records of company vehicles, coordinate vehicle maintenance and inspection schedules, and ensure proper documentation and compliance with vehicle policies.

• Maintain accurate transaction records and perform regular reconciliation and reporting of petty cash usage.

• Manage visitor reception, registration, and access control, coordinate visitor access and safety briefing arrangements, and maintain visitor records for compliance and audit purposes.

• Support site employee engagement activities, coordinate worker welfare and well-being initiatives, and manage employee feedback and concerns.

• Update worker and project records and maintain accurate administrative data for reporting purposes.

• Provide administrative support for site operations, perform ad-hoc site assignments as required, and ensure confidentiality of sensitive information.

REQUIREMENTS:

• Diploma or GCE O/A Level

• At least 1 year experience in site administration or document control preferred.

• Detail-oriented, organized, and able to handle multiple tasks efficiently.

• Able to work under site conditions and adapt to a dynamic environment.

• Proficient in MS Office and basic data entry; familiarity with document management systems is a plus.

OTHER INFORMATION:

• Location : Changi (On Site)

• Working Days/Hours : 6 days / 7am to 7pm

• Salary: Up to S$3,200 (salary will commensurate according to experience & qualifications)

• The Company strives to achieve employee satisfaction and provide a conducive working environment, attractive incentives and remuneration to all staff.

Please indicate the below information in your resume:

• Current & Expected salary

• Reason(s) for leaving

• Availability to commence work

We regret only short listed candidate will be notified. All applications will be treated with the strictest confidence.