Admin

GEOSMART INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 26,000 - 36,000; Full time

Benefits offered by this job

CPF

Annual leave

Medical benefits

Annual wage supplement

Job summary

Geosmart International Pte Ltd, a Singapore-based geotechnical instrumentation and monitoring company, is seeking an Administrative Assistant to support day-to-day office operations from our Lavender Street office. This permanent, 5-day-a-week role offers on-site work and training.You will handle data entry, document registration, filing, and general admin tasks for Accounts, Contracts, and Operations teams, with emphasis on accuracy and clear English communication.

Qualifications

• Minimum GCE 'N' or 'O' Level, NITEC, or equivalent.
• Good working knowledge of Word, Excel and Outlook.
• Clear written and spoken English with exceptional data accuracy.

Responsibilities

• Enter project, personnel and inventory information accurately into our systems and databases.
• Receive, register and acknowledge incoming documents and correspondence.
• Sort, file and store physical and digital records, keeping filing systems current and retrievable.
• Maintain office supplies and equipment records, and raise requests when stock runs low.
• Provide general administrative support to the Accounts, Contracts and Operations teams.
• Assist with photocopying, scanning, binding and preparation of document sets.
• Answer and direct incoming calls, and receive visitors at reception.
• Report any operational irregularities or system errors to the appropriate supervisor.
• Run office errands as directed, including document delivery and collection.
• Assist with other administrative duties assigned by the reporting supervisor.

Skills

Data entry

Attention to detail

English communication

Organised

Education

GCE 'N'/ 'O' Level or equivalent

NITEC

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

About Us

Geosmart International Pte Ltd is a Singapore-based geotechnical instrumentation and monitoring company, part of the OYO Corporation group. We support major infrastructure and construction projects across Singapore with instrumentation, monitoring and data services. Our office is at CT Hub 2, Lavender Street, a short walk from Lavender MRT.

The Role

We are looking for an Administrative Assistant to support the day-to-day running of our office. This is a 5-day work week, permanent position based in our Lavender Street office.

Key Responsibilities

• Enter project, personnel and inventory information accurately into our systems and databases
• Receive, register and acknowledge incoming documents and correspondence
• Sort, file and store physical and digital records, keeping filing systems current and retrievable
• Maintain office supplies and equipment records, and raise requests when stock runs low
• Provide general administrative support to the Accounts, Contracts and Operations teams
• Assist with photocopying, scanning, binding and preparation of document sets
• Answer and direct incoming calls, and receive visitors at reception
• Report any operational irregularities or system errors to the appropriate supervisor
• Run office errands as directed, including document delivery and collection
• Assist with other administrative duties assigned by the reporting supervisor

Requirements

• Minimum GCE 'N' or 'O' Level, NITEC, or equivalent
• Working knowledge of Microsoft Word, Excel and Outlook
• Comfortable with accurate data entry and attention to detail
• Able to communicate clearly in English, both written and spoken
• Organised, reliable and able to follow established procedures
• No prior experience required - training will be provided

What We Offer

• 5-day work week, Mondays to Fridays
• Structured on-the-job training in line with Progressive Wage requirements
• CPF, annual leave, medical benefits and annual wage supplement in accordance with company policy
• Stable, established company.