Admin Executive (Work Location: Changi Airport)

WEBUILQ PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

WEBUILQ PTE. LTD. is seeking an Admin Executive to support day-to-day operations at the construction site in Singapore.

The role acts as the primary liaison between the site office, project teams, subcontractors and HQ, requiring strong organization, attention to detail, and digital proficiency. You will manage document control, meetings, deliveries and site logs, ensuring accurate records and timely reporting in a fast-paced environment.

Qualifications

• Diploma/Degree in Business Administration, Construction Management or related field.
• 2+ years of administrative experience in building construction, main contractor or engineering environment.
• Experience with Singapore Changi Airport regulations and work processes is highly preferred.
• Proficiency in Microsoft Office suite for data entry and reports.
• Strong attention to detail and ability to multitask in a fast-paced site environment.

Responsibilities

• Organize and maintain filing systems for site records, documents, reports and correspondence.
• Follow procedures for version control, distribution and archiving of blueprints, transmittals and site diaries.
• Coordinate site meeting schedules, compile agendas and record minutes.
• Receive and log deliveries, invoices and material receipts; verify accuracy.
• Ensure timely submission of DOs and supporting paperwork to HQ.
• Maintain inventory for site office supplies and safety materials.
• Update project spreadsheets, manpower logs and attendance records.
• Prepare routine site progress reports and administrative summaries.

Skills

Details oriented

Organized

Multitasking

Communication

Education

Diploma/Degree in Business Administration or Construction Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Overview

TheAdmin Executive provides comprehensive administrative and operational support to ensure the smooth day to day operation of the construction site. This role serves as the primary liaison between the site office, project teams, subcontractors and the HQ. The ideal candidate is highly organized, details-oriented and digitally proficient with a strong capability to manage project documentation, track site logistics and maintain accurate records in a fast-paced environment.

Responsibilities

• Organize and maintain proper filing systems for site records, documents control, reports and correspondences.
• Implement and follow company procedures for version control, distribution and archiving of project blueprints, transmittals and site diaries.
• Prepare documents, coordinate site meeting schedules, compile agendas and record and distribute detailed meeting minutes.
• Receive site delivery, verify, cross-reference and log all delivery orders, invoices, and material receipts.
• Ensure the timely verification and submission of DOs, invoices and supporting paperwork to HQ for processing.
• Maintain inventory for site office supplies, stationery and safety supplies.
• Perform accurate data entry and update project spreadsheets, manpower logs and daily attendance records.
• Compile and format routine site progress reports and administrative summaries using Microsoft Office applications.

Requirements

• At least Diploma/Degree in Business Administration, Construction Management or a related field.
• Minimum 2 years of administrative experience in a general building construction, main contractor or engineering environment.
• Prior experience with Singapore Changi Airport regulations and work processes is highly preferred.
• Strong proficiency in Microsoft Excel, Word, and Outlook for data entry and reports.
• High attention to detail, strong organizational and multitasking skills.
• Good interpersonal skills, able to communicate with internal & external stakeholders.
• Able to work independently and meet deadlines in a fast-paced site environment.