Document Control Assistant

ALLNAMICS (INTERNATIONAL) PTE. LTD.; Singapore; On-site; SGD 35,000 - 52,000; Full time

Job summary

GEONAMICS (S) PTE LTD in Singapore seeks an organized documents specialist to manage and control company documents, maintain ISO records, and perform data entry with accuracy. The role focuses on compliance, traceability, and efficient information flow across projects.

You will provide administrative support to ensure compliant documentation processes and assist with audits, coordinating with departments region-wide to keep records current.

Qualifications

• ITE/Higher Nitec or Diploma in admin/business discipline.
• Experience in document control or admin work is a plus.
• Proficient in Word, Excel, Outlook.
• Strong organisational and filing skills with attention to detail.
• Ability to handle documents accurately and maintain confidentiality.
• Responsible, organised, and independent worker.

Responsibilities

• Maintain and control company documents following document control procedures to ensure compliance and accessibility
• Organize, file, and maintain electronic and hardcopy records to support retrieval and archiving
• Ensure documents are accurately numbered, version-controlled, and updated
• Distribute and retrieve controlled documents to relevant departments to maintain workflow continuity
• Archive obsolete documents and maintain revision records for audits
• Prepare, scan, copy, print, and compile documents for administrative tasks
• Follow up with departments to collect completed forms and records
• Maintain document registers and verify records are complete and current
• Assist in preparing documentation for management review and compliance audits
• Support ISO documentation system implementation and maintenance
• Perform accurate data entry and maintain documentation records
• Assist with general administrative and clerical duties

Skills

Document control

Data entry

Microsoft Office

Organization

Confidentiality

Independent worker

Education

ITE / Higher Nitec

Diploma in Admin / Business

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

GEONAMICS (S) PTE LTD is a professional testing company in Singapore with operations in Malaysia and Myanmar. We offer geotechnical services including soil investigation using advanced equipment to support complex projects across multiple countries.

Job Summary

You will manage and control company documents, maintain ISO records, perform data entry, and provide administrative support to ensure accurate and compliant documentation processes.

Responsibilities

• Maintain and control company documents following document control procedures to ensure compliance and accessibility
• Organize, file, and maintain both electronic and hardcopy records to support efficient retrieval and archiving
• Ensure documents are accurately numbered, version-controlled, and updated to reflect current information
• Distribute and retrieve controlled documents to and from relevant departments to maintain workflow continuity
• Archive obsolete documents and maintain revision records to support audit and compliance requirements
• Prepare, scan, copy, print, and compile documents as needed to support administrative tasks
• Follow up with departments to collect completed forms and records to maintain up-to-date documentation
• Maintain document registers and verify records are complete and current for operational accuracy
• Assist in preparing documentation for management review and compliance audits to support quality standards
• Support the implementation and maintenance of the company's ISO documentation system to ensure regulatory adherence
• Perform accurate data entry and maintain documentation records to support operational integrity
• Assist with general administrative and clerical duties as assigned to support office functions

Preferred competencies and qualifications

• ITE, Higher Nitec, or Diploma in Business Administration, Office Administration, or related discipline
• Prior experience in document control or administrative work is an advantage
• Proficient in Microsoft Office applications (Word, Excel, Outlook)
• Good organisational and filing skills with strong attention to detail
• Ability to manage documents accurately and maintain confidentiality
• Responsible, organised, and able to work independently