Admin cum Purchasing Assistant | Up to $3K - 0310

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 22,000 - 33,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Admin cum Purchasing Assistant to support daily office operations in Tampines.

You will handle correspondence, coordinate orders, and assist in both administrative and purchasing tasks. Working days are Monday to Friday, 9am to 6pm, with salary ranging from SGD 2,000 to 3,000 per month. You will liaise with suppliers, prepare quotations, process purchase orders, and maintain records.

Qualifications

• Experience in admin and purchasing support preferred.
• Proactive in handling calls, emails and documentation.

Responsibilities

• Maintain an organized and tidy office environment.
• Handle incoming phone calls, faxes, and emails promptly and professionally.
• Scan, file, and organize documents for accurate record-keeping.
• Prepare and process quotations, sales orders, delivery orders, purchase orders, and goods received notes.
• Coordinate local and overseas deliveries according to timelines.
• Track shipments and invoices for timely delivery and payment processing.
• Maintain parts inventory records to support production.
• Update project data and follow up on action items.
• Monitor PO status and follow up with suppliers.
• Source and evaluate new suppliers based on quality, price, service.
• Verify supplier invoices against POs and documents before payment.
• Maintain supplier price lists and payment records.
• Perform other ad-hoc admin and purchasing duties.

Skills

Communication skills

Organizational skills

Time management

Tools

MS Office

Job description

Admin cum Purchasing Assistant

• Working days : 5 Days ( Mon - Fri )
• Working Hour : 9am -6pm
• Working Location: Tampines
• Salary: $2,000 – $3,000 per month

Job Responsibilities

• Maintain an organized and tidy office environment to support smooth daily operations.
• Handle incoming phone calls, faxes, and email communications promptly and professionally.
• Scan, file, and organize documents to ensure accurate record-keeping and easy retrieval.
• Prepare and process quotations, sales orders, delivery orders, purchase orders, and goods received notes.
• Coordinate local and overseas deliveries according to customer and project timelines.
• Track shipments and invoices to ensure timely delivery and payment processing.
• Maintain parts inventory records to support production and project requirements.
• Update project-related data and follow up on outstanding action items to ensure timely progress.
• Monitor purchase order status and follow up with suppliers regarding delivery schedules and commitments.
• Source and evaluate new suppliers based on product quality, pricing, and service standards.
• Monitor supplier performance and follow up on any product quality or delivery issues.
• Verify supplier invoices against relevant purchase orders and supporting documents before payment processing.
• Maintain updated supplier price lists and payment records.
• Perform other ad-hoc administrative and purchasing duties as assigned.

POH LI WEN REG NO: R25136683

THE SUPREMEHR ADVISORY PTE LTDEANO:14C7279