Admin cum Purchasing Assistant

WF INDUSTRIALOPOLIS PRIVATE LTD.; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

WF INDUSTRIALOPOLIS PRIVATE LTD. in Singapore is seeking an experienced administrator with purchasing exposure to manage office operations, procurement processes, and supplier coordination for projects.

You will handle quotations, sales orders, delivery orders, PO processing, and track shipments; build supplier lists, verify invoices, and ensure timely data entry and records across opened projects.

Qualifications

• Good to have semiconductor part purchasing experience

Responsibilities

• Maintain an organized and tidy office environment to support efficient operations
• Manage incoming phone calls, faxes, and email communications promptly and professionally
• Scan, file, and organize documents to ensure easy retrieval and record accuracy
• Prepare and manage quotations, sales orders, delivery orders, purchase orders, and goods receive notes accurately
• Arrange local and overseas deliveries to meet customer and project timelines
• Track shipments and invoices to ensure timely receipt
• Maintain parts inventory to support production and project needs
• Enter and update data on opened projects and follow up on outstanding action items to ensure progress
• Monitor purchase order status to confirm on-time delivery and supplier commitments
• Identify and evaluate new suppliers offering quality products at competitive prices
• Monitor supplier performance and address quality concerns to maintain standards
• Verify supplier invoices before payment processing
• Maintain supplier price lists and payment records
• Perform all other adhoc administrative tasks as required to support team functions

Skills

Purchasing

Job description

Responsibilities

• Maintain an organized and tidy office environment to support efficient operations
• Manage incoming phone calls, faxes, and email communications promptly and professionally
• Scan, file, and organize documents to ensure easy retrieval and record accuracy
• Prepare and manage quotations, sales orders, delivery orders, purchase orders, and goods receive notes accurately
• Arrange local and overseas deliveries to meet customer and project timelines
• Track shipments and invoices to ensure timely receipt
• Maintain parts inventory to support production and project needs
• Enter and update data on opened projects and follow up on outstanding action items to ensure progress
• Monitor purchase order status to confirm on-time delivery and supplier commitments
• Identify and evaluate new suppliers offering quality products at competitive prices
• Monitor supplier performance and address quality concerns to maintain standards
• Verify supplier invoices before payment processing
• Maintain supplier price lists and payment records
• Perform all other adhoc administrative tasks as required to support team functions

Preferred competencies and qualifications

• Good to have semiconductor part purchasing experience