Admin cum Purchasing Assistant (East / 5 Days) - LL

WECRUIT PTE. LTD.; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

WECRUIT PTE. LTD. is seeking an organized Admin and Purchasing Assistant to support our office operations, procurement processes, and project tracking. You will handle quotations, orders, and data management while coordinating supplier activities and logistics.

The role requires meticulous attention to detail, strong communication, and the ability to manage multiple tasks across administration, purchasing, and shipping. This position is based in Singapore and involves on-site work.

Qualifications

• Experience in office administration and procurement processes.
• Ability to manage data entry and records with accuracy.
• Strong communication and organizational skills.

Responsibilities

• Maintain organized office environment to support daily operations.
• Handle calls, faxes, and emails promptly and professionally.
• Prepare quotations, sales orders, delivery orders, and goods receive notes.
• Update project data and follow up on outstanding actions.
• Identify and evaluate new suppliers offering quality products at competitive prices.
• Process purchase orders and monitor delivery commitments.
• Coordinate local and overseas deliveries to meet timelines.

Skills

Administration

Purchasing

Data entry

Communication

Job description

We are seeking an organized and detail-oriented Admin and Purchasing Assistant to support our office operations, procurement processes, and project tracking.

Key Responsibilities:

Administration & Sales Support

• Maintain an organized and tidy office environment to support efficient daily operations.

• Manage incoming phone calls, faxes, and email communications promptly and professionally.

• Scan, file, and organize documents to ensure easy retrieval and record accuracy.

• Prepare and manage quotations, sales orders, delivery orders, and goods receive notes accurately.

• Enter and update data on opened projects, and follow up on outstanding action items to ensure consistent progress.

• Perform all other ad-hoc administrative tasks as required to support team functions.
  

Purchasing & Inventory Management

• Prepare and manage purchase orders, monitoring their status to confirm on-time delivery and supplier commitments.

• Identify and evaluate new suppliers that offer quality products at competitive prices.

• Monitor supplier performance and address any quality concerns to maintain company standards.

• Maintain updated supplier price lists and accurate payment records.

• Verify supplier invoices prior to payment processing.

• Maintain parts inventory to effectively support production and project needs.
  

Logistics Coordination

• Arrange local and overseas deliveries to meet customer and project timelines.

• Track shipments and invoices to ensure timely receipt.