Admin cum Purchaser Assistant

Voltair Pte Ltd; Singapore; On-site; SGD 27,000 - 42,000; Full time

Job summary

Voltair Pte Ltd is seeking an Administrative and Purchasing Assistant to support daily operations in Singapore. The role involves handling clerical tasks, preparing documents, and coordinating with suppliers to ensure timely material delivery.

The ideal candidate has a minimum GCE O-Level, proficiency in MS Excel/Word and strong communication and negotiation skills. Experience in admin/purchasing and the M&E or construction sector is a plus.

Qualifications

• Minimum GCE O-Level or equivalent.
• Relevant experience in administration and purchasing is an advantage.
• Proficient in Microsoft Excel, Word and email communication.
• Good communication, negotiation and organisational skills.
• Able to work independently, manage multiple tasks and meet deadlines.
• Experience in the M&E or construction industry is an advantage.

Responsibilities

• Handle daily administrative and clerical tasks.
• Prepare quotations, invoices, delivery orders and other documents when required.
• Source suppliers and obtain quotations for materials, tools, equipment and office supplies; issue Purchase Orders (PO).
• Coordinate with project teams and site supervisors to ensure materials are delivered on time; monitor stock levels.
• Assist with data entry and preparation of reports; provide general administrative support to management.

Skills

Communication

Negotiation

Organisational skills

Multitasking

Independent worker

Education

GCE O-Level

Tools

Microsoft Excel

Microsoft Word

Email

Job description

ob Responsibilities

1. Administrative Duties

• * Handle daily administrative and clerical tasks.
• * Maintain proper filing and documentation, both physical and electronic.
• * Handle incoming calls, emails and general enquiries.
• * Prepare quotations, invoices, delivery orders and other documents when required.
• * Maintain office supplies and arrange replenishment when necessary.
• * Assist with data entry and preparation of reports.
• * Provide general administrative support to management and other departments.

2. Purchasing Duties

• * Source suppliers and obtain quotations for materials, tools, equipment and office supplies.
• * Compare prices, quality, delivery lead times and payment terms.
• * Prepare and issue Purchase Orders (PO).
• * Follow up with suppliers on order status, delivery schedules and outstanding items.
• * Coordinate with project teams and site supervisors to ensure materials are delivered on time.
• * Verify supplier quotations, invoices and delivery orders against purchase orders.
• * Maintain an updated supplier database and purchasing records.
• * Monitor stock levels and arrange timely replenishment.
• * Negotiate with suppliers for competitive pricing and better terms.
• * Assist in resolving delivery discrepancies, defective items and supplier-related issues.

3. General Duties

• * Coordinate with Accounts, Project and Operations departments.
• * Ensure purchasing documents are properly maintained for accounting purposes.
• * Perform other ad hoc administrative and purchasing duties as assigned by management.

Requirements

• * Minimum GCE O-Level or equivalent.
• * Relevant experience in administration and purchasing is an advantage.
• * Proficient in Microsoft Excel, Word and email communication.
• * Good communication, negotiation and organisational skills.
• * Able to work independently, manage multiple tasks and meet deadlines.
• * Experience in the M&E or construction industry is an advantage