Admin cum Purchaser

MULTIFLORA NOIBARA PTE. LTD.; Singapore; Vor Ort; SGD 28.000 - 47.000; Vollzeit

Benefits dieser Stelle

Zusammenfassung

MULTIFLORA NOIBARA PTE. LTD. is seeking an Admin cum Purchaser to manage daily administrative tasks and oversee procurement processes in a Singapore office.

The role covers front desk duties, vendor coordination, invoice verification, and financial reconciliation, ensuring smooth internal workflows. Ideal candidates have 1–2 years in administrative or purchasing roles, with strong numerical skills and proficiency in Microsoft Office.

Qualifikationen

• 1–2 years in administrative or purchasing roles, with reports and invoicing experience.
• Detail-oriented with strong numerical and spreadsheet skills.
• Proficient in Microsoft Office and basic accounting practices.
• Good communication and coordination with departments and suppliers.

Aufgaben

• Establish and maintain daily procurement reports and cost analyses.
• Audit supplier invoices and perform 3-way matching and reconciliations.
• Track accounts payable and submit procurement documents to finance.
• Maintain vendor database and contracts.
• Process PRs and issue POs based on dept requirements.
• Monitor stock levels and assist with regular stock counts.
• Handle front desk, mails, couriers, office supplies, and archiving.
• Organize internal meetings and company events.

Kenntnisse

Detail oriented

Numerical skills

Spreadsheet proficiency

Communication skills

Ausbildung

Business Administration, Supply Chain, Accounting, or a related field

Tools

Microsoft Office

Jobbeschreibung

Admin cum Purchaser

Working Hours: 8 hours per working day

Work Week: 6 off days per month

Annual Leave: 12 days onwards

Job Summary

• Manage comprehensive daily administrative and office operations to ensure smooth internal workflows.
• Independently oversee procurement processes, handling all purchasing-related reports, invoice verification, and financial reconciliation.
• Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).

Key Responsibilities

1. Purchase Reports & Invoicing

• Report Management: Establish and maintain daily procurement reports (e.g., purchase ledgers, monthly/quarterly purchase cost analysis reports, inventory movement reports, etc.).
• Invoicing & Reconciliation: Collect and audit supplier invoices, strictly execute 3-way matching (Purchase Order PO, Delivery Order DO, and Invoice), and handle monthly statement reconciliations.
• Financial Follow-up: Track accounts payable progress, organize and submit procurement-related documents to the finance department for payment processing.
• Vendor Documentation: Maintain the vendor database, procurement contracts, and historical price archives.

2. Purchasing Operations

• Process daily purchase requisitions (PR) and issue purchase orders (PO) based on departmental requirements.
• Handle routine material and office supplies inquiries, price comparisons, and daily vendor follow-ups.
• Track order delivery dates, monitor inventory levels, and assist with regular stock counts.

3. General Administration

• Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).
• Manage office supplies and pantry inventory, including stock checks and restocking.
• Handle classification, archiving, and data entry for administrative documents, contracts, and files.
• Assist in organizing internal meetings, company events, and other ad-hoc tasks assigned by management.

Job Requirements

• Business Administration, Supply Chain, Accounting, or a related field.
• 1–2 years of working experience in administrative or purchasing roles, with hands-on experience in handling purchase reports, invoice verification, and reconciliation strongly preferred.
• Highly detail-oriented, rigorous, with strong numerical and spreadsheet processing skills, and a strong sense of responsibility.
• Proficient in Microsoft Office
• Good communication and coordination skills to effectively liaise with various departments and suppliers.