Admin cum Purchaser

DiYi TCM; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

DiYi TCM is seeking an Admin cum Purchaser to manage daily administrative tasks and independently oversee procurement processes. The role includes creating purchase reports, verifying invoices, reconciling accounts, and maintaining vendor records.

You will also handle front desk duties and coordination with multiple departments and suppliers. The ideal candidate has 1–2 years in admin or purchasing, strong numerical skills, and proficiency in Microsoft Office.

Qualifications

• 1–2 years of working experience in administrative or purchasing roles, with hands-on experience in handling purchase reports, invoice verification, and reconciliation strongly preferred.
• Highly detail-oriented, rigorous, with strong numerical and spreadsheet processing skills, and a strong sense of responsibility.
• Proficient in Microsoft Office.
• Good communication and coordination skills to effectively liaise with various departments and suppliers.

Responsibilities

• Manage daily administrative and office operations to ensure smooth internal workflows.
• Oversee procurement processes, handling all purchasing-related reports, invoice verification, and financial reconciliation.
• Handle front desk reception, answering calls, mail and couriers, and office supplies management.

Skills

Numerical skills

Spreadsheet skills

Communication skills

Coordination skills

Education

Business Administration, Supply Chain, Accounting, or related field

Tools

Microsoft Office

Job description

Admin cum Purchaser

Working Hours: 8 hours per working day

Work Week: 6 off days per month

Annual Leave: 12 days onwards

Job Summary

• Manage comprehensive daily administrative and office operations to ensure smooth internal workflows.
• Independently oversee procurement processes, handling all purchasing-related reports, invoice verification, and financial reconciliation.
• Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).

Key Responsibilities

1. Purchase Reports & Invoicing

• Report Management: Establish and maintain daily procurement reports (e.g., purchase ledgers, monthly/quarterly purchase cost analysis reports, inventory movement reports, etc.).
• Invoicing & Reconciliation: Collect and audit supplier invoices, strictly execute 3-way matching (Purchase Order PO, Delivery Order DO, and Invoice), and handle monthly statement reconciliations.
• Financial Follow-up: Track accounts payable progress, organize and submit procurement-related documents to the finance department for payment processing.
• Vendor Documentation: Maintain the vendor database, procurement contracts, and historical price archives.

2. Purchasing Operations

• Process daily purchase requisitions (PR) and issue purchase orders (PO) based on departmental requirements.
• Handle routine material and office supplies inquiries, price comparisons, and daily vendor follow-ups.
• Track order delivery dates, monitor inventory levels, and assist with regular stock counts.

3. General Administration

• Handle daily office administrative tasks (front desk reception, answering phone calls, managing mails and couriers).
• Manage office supplies and pantry inventory, including stock checks and restocking.
• Handle classification, archiving, and data entry for administrative documents, contracts, and files.
• Assist in organizing internal meetings, company events, and other ad-hoc tasks assigned by management.

Job Requirements

• Business Administration, Supply Chain, Accounting, or a related field.
• 1–2 years of working experience in administrative or purchasing roles, with hands-on experience in handling purchase reports, invoice verification, and reconciliation strongly preferred.
• Highly detail-oriented, rigorous, with strong numerical and spreadsheet processing skills, and a strong sense of responsibility.
• Proficient in Microsoft Office
• Good communication and coordination skills to effectively liaise with various departments and suppliers.