HR & Admin Executive

TALENTBOLT; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

TALENTBOLT is seeking a capable HR & Admin Coordinator to oversee daily office operations in Singapore and support hiring, onboarding, and offboarding processes. You will maintain staff records, manage payroll and CPF, and liaise with external accountants and lawyers as needed.

Prospective candidates should have at least one year in HR or administration, strong organization and communication skills, and good English. Singapore Citizenship or PR is required, with a degree/diploma preferred.

Qualifications

• At least 1 year in HR, admin, office management, or a similar role.
• Strong organizational and communication abilities.
• Solid English proficiency (written and spoken).
• Ability to work independently and liaise with multiple stakeholders.
• Singapore Citizenship or Permanent Residency is required.

Responsibilities

• Oversee daily office operations and liaise with landlord, building management, vendors, and service providers.
• Assist with hiring, including scheduling interviews, onboarding and offboarding staff, and maintaining employee records.
• Maintain accurate records for staff, leave, HR files, contracts, and general administration.
• Manage payroll processing and CPF contributions, coordinating with internal teams and external parties.
• Coordinate purchasing of office supplies, arrange business travel, and organize meetings and company events.
• Serve as the point of contact with external accountants, corporate secretaries, lawyers, and other professionals.
• Provide broad HR and administrative support to the leadership team.

Skills

Organizational skills

Communication skills

English proficiency

Independent work

Stakeholder liaison

Education

Degree or diploma in HR/Business Admin

Tools

Payroll processing

CPF knowledge

Job description

CORE DUTIES

• Oversee daily office operations and liaise with the landlord, building management team, vendors, and service providers.
• Assist with hiring efforts, including scheduling interviews, onboarding and offboarding staff, and maintaining employee records.
• Keep accurate and up-to-date records for staff, leave, HR files, contracts, and general administration.
• Manage payroll processing, CPF contributions, and related employment matters, working with both internal teams and outside parties.
• Assist with purchasing office supplies, arranging business travel, and organizing meetings and company events.
• Serve as the point of contact with external accountants, corporate secretaries, lawyers, and other professional advisors.
• Offer broad HR and administrative assistance to the leadership team.

QUALIFICATIONS

• Minimum one year of experience in HR, administration, office management, or a comparable position.
• Strong organizational abilities, communication skills, and follow-through.
• Solid English proficiency (written and verbal); a dependable, proactive individual capable of juggling several responsibilities at once.
• Ability to work independently while liaising effectively with various internal and external stakeholders.
• Singapore Citizenship or Permanent Residency required.

PREFERRED QUALIFICATIONS

• A degree or diploma in Human Resources, Business Administration, or a related discipline.
• Hands-on experience managing CPF, payroll, leave tracking, or new-hire onboarding independently.
• Knowledge of Singapore's employment laws, MOM procedures, or work-pass application processes.
• Background helping organizations apply for government grants, incentive programs, or similar support schemes.
• Prior experience at a startup, SME, or within a regional office setting.