Admin Assistant – Dynamic Consultancy Team

AA International Consultancy Pte Ltd; Singapore; On-site; SGD 31,000 - 40,000; Full time

Benefits offered by this job

Provident fund contributions

Professional development opportunities

Supportive workplace culture

Work-life balance

Career progression opportunities

Job summary

AA International Consultancy Pte Ltd is seeking an enthusiastic Admin Assistant to join their Kaki Bukit East Region office on a full-time basis. You will be the backbone of our operations, providing essential administrative support that enables consultants and teams to focus on delivering high-quality services to clients.

Responsibilities include document preparation, diary management, greeting visitors, handling invoices, and coordinating meetings.

Qualifications

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively.
• Excellent written and verbal communication skills.
• Professional telephone manner and strong customer service orientation.
• Attention to detail and commitment to accuracy in all work.
• Ability to work independently and as part of a team in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Positive attitude, reliability and willingness to learn.
• Minimum Diploma or equivalent qualification, or relevant experience in an administrative role.
• Experience in a consultancy, professional services or corporate environment is advantageous.

Responsibilities

• Managing general office administration tasks, including filing, scheduling, correspondence and record-keeping
• Providing administrative support to consultants and team leaders, including preparing documents, managing calendars and coordinating training courses
• Handling telephone and email communications with professionalism and promptness, directing enquiries appropriately
• Greeting visitors and clients, maintaining a welcoming reception environment
• Processing invoices, expenses and purchase orders in accordance with company procedures
• Assisting with data entry and maintaining accurate databases and records
• Supporting the coordination of client meetings, presentations and events
• Performing ad hoc tasks and special projects as assigned by management

Skills

MS Office

Organisational skills

Time management

Communication skills

Phone etiquette

Attention to detail

Independent worker

Discretion

Willingness to learn

Education

Diploma or equivalent

Job description

AA International Consultancy Pte Ltd is seeking an enthusiastic Admin Assistant to join their Kaki Bukit East Region office on a full-time basis. You will be the backbone of our operations, providing essential administrative support that enables consultants and teams to focus on delivering high-quality services to clients.

Responsibilities include document preparation, diary management, greeting visitors, handling invoices, and coordinating meetings.