2408 Admin Assistant /Yishun

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

MAXHUNT RESOURCE PTE. LTD. is recruiting for a reception/administrative role at Yishun Primary School in Singapore.

The position focuses on general administration and front desk duties, including handling inquiries, distributing information, and supporting daily school operations. The ideal candidate has at least 3 years of administrative experience, strong communication skills, and the ability to manage attendance and reception tasks in a dynamic school setting.

Qualifications

• 3 years of working experience in an administrative role.
• Proficiency in English and Mother Tongue (GCE N level).
• Experience handling front desk and customer inquiries.

Responsibilities

• Assist in general administration tasks including counting, sorting, packing and distribution of materials to teachers and students.
• Disseminate information via school circulars and messages to parents.
• Inventory management of uniforms and first aid items.
• Update Organizational Chart when staff join or leave.
• Update attendance using the IT-enabled system daily.
• Support School Leaders/AM/OM with assigned duties.
• Cover front desk customer service duties for the school and MOE Kindergarten.
• Answer calls, greet visitors, take messages and handle inquiries.
• Maintain and update parent/student information as required.
• Assist with receiving goods and mail and keep reception tidy.

Skills

Administrative experience

Front desk operations

Communication skills

Education

GCE N Level English & Mother Tongue

Job description

Name of Authority: Yishun Primary School

Contract Period: From 1 January 2027 to 31 December 2027

Option to extend: From 1 January 2028 to 31 December 2028

Requirements:

The Personnel shall minimally have the following :

Experience

• 3 years of working experience as administrative role (based on exact years of experience eg. 7.5 years of experience will be regarded as 7 years).

Qualifications

• 3 GCE “N” Level Passes including English and Mother Tongue language.

Job Scopes

The Services required are set out as follows:

General Administration

• Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.


• Assist in the dissemination of information: school circulars, parents’ messages.


• Inventory management of spare uniforms and first aid items.


• Assist with the updating of Organizational Chart when new staff joins, or resigning staff leaves.


• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.


• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Reception

• Cover front desk customer service duties for Primary School and MOE Kindergarten.


• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).


• Maintain customer related information when required, eg phone log.


• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.


• Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.


• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases of injuries.


• Handle/ support situation when student(s) vomited and soiled their clothes.


• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.


• Assist in receiving of goods and incoming mails.


• Maintain tidiness of the reception area at all times.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322

Cynthia Lai | Registration No: R25146301