Admin Assistant - Punggol

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

GAIN EMPLOYMENT SERVICES PTE. LTD. is seeking a diligent Administrative Assistant to support the school’s General Office or MOE kindergarten. You will handle phone calls, greet visitors, manage mail, coordinate stationery, and assist with student-related matters under supervision.

You should be proficient in MS Office, have strong communication and teamwork, and bring at least 2 years’ experience in an educational setting. Attention to detail and proactive problem-solving are essential.

Qualifications

• Full GCE O Level or its equivalent.
• Good communication and inter-personal skills.
• Good team player who is resourceful and has a high level of initiative.
• Meticulous and detailed in carrying out tasks.
• Proficient in MS Office.
• Possess initiative and resourcefulness to handle challenging situations.
• Knowledge of first-aid is preferred.
• Must have at least 2 years of experience working in a school or related environment.

Responsibilities

• Attend to phone calls and walk-in enquiries.
• Maintain registry of all incoming & outgoing mails.
• Accept mails/goods on behalf of school and ensure prompt routing to staff in-charge.
• Printing jobs and issuing of stationery to staff & students; maintain stock of office stationery.
• Attend to students matters including unwell cases, lost & found etc
• Clerical duties such as survey collation, data entry, filing, minutes-writing etc
• Any other duties as assigned by the school

Skills

Communication skills

Team player

Meticulous

Initiative

First-aid knowledge

Education

GCE O Level or equivalent

Tools

MS Office

Job description

Contract Period: From 1 Jan 2027 to 31 Dec 2027 with an option to extend the contract for another year.

Working hours:

• Monday to Thursdays: 7:00am to 4:30pm, inclusive of 1 hr lunch break
• Fridays: 7:00am to 4:00pm, inclusive of 1 hr lunch break

Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:

• 1.Attend to phone calls and walk-in enquiries;
• 2.Maintain registry of all incoming & outgoing mails;
• 3.Accept mails/goods on behalf of school and ensure prompt routing to the staff in-charge;
• 4.Printing jobs and issuing of stationery to staff & students; maintain stock of office stationery;
• 5.Attend to students matters including unwell cases, lost & found etc
• 6.Clerical duties such as survey collation, data entry, filing, minutes-writing etc
• 7.Any other duties as assigned by theschool

Note: Candidate to be deployed either at school’s General Office or at school’s MOE kindergarten interchangable.

Qualifications, skills and experience:

• 1.Full GCE O Level or its equivalent
• 2.Good communication and inter-personal skills
• 3.Good team player who is resourceful and has a high level of initiative
• 4.Meticulous and detailed in carrying out tasks
• 5.Proficient in MS Office
• 6.Possess initiative and resourcefulness to handle challenging situations
• 7.Knowledge of first-aid is preferred
• 8.Must have at least 2 years of experience working in a school or related environment.