Admin Assistant - Woodlands/US MNC

Wanco Manpower Pte Ltd; Singapore; On-site; SGD 20,000 - 29,000; Full time

Job summary

Wanco Manpower Pte Ltd in Singapore is urgently recruiting for a 6-month contract to support daily administrative operations, contractor onboarding and visitor registration at a leading semiconductor client in Woodlands.

The role involves registering visitors, coordinating onboarding with managers, reviewing submissions, and ensuring contractors have proper access approvals. The ideal candidate holds a NITEC, has 1+ year admin experience, and strong MS Office, detail and communication skills.

Qualifications

• NITEC qualification.
• At least 1 year of administrative, project coordination or office support experience.
• Basic proficiency in Microsoft Word, Excel, Outlook and Teams.
• Good attention to detail and organisational skills.
• Good communication and coordination skills.
• Able to manage follow-ups and complete administrative tasks accurately and on time.

Responsibilities

• Register visitors and contractors in the Envoy system and ensure records are accurate and complete.
• Coordinate contractor onboarding with contractors, hiring managers and the client's extended workforce team.
• Review onboarding submissions in system and follow up on outstanding documents, information and training requirements.
• Ensure that contractors obtain the required onboarding and access approvals before arriving on-site.
• Coordinate site access and badge issuance with the relevant teams.
• Handle onboarding enquiries and provide guidance on the required procedures.
• Maintain accurate visitor, onboarding and access approval records in line with site security, safety and confidentiality requirements.
• Provide administrative support, including data entry, filing, document preparation and ad hoc logistics coordination.

Skills

MS Office

Attention to detail

Communication

Coordination

Education

NITEC qualification

Tools

Envoy system

Job description

The client is the world leading semiconductor company from USA. It is ranked as one of the \"Top Best Places to Work in Singapore\". Below position is open urgently.

Location: Woodlands

Employment Type: 6-month Contract

Working Hours: Regular Office Hours

The role supports daily administrative operations, contractor onboarding and visitor registration.

Responsibilities

• Register visitors and contractors in the Envoy system and ensure that records are accurate and complete.
• Coordinate contractor onboarding with contractors, hiring managers and the client\'s extended workforce team.
• Review onboarding submissions in system and follow up on outstanding documents, information and training requirements.
• Ensure that contractors obtain the required onboarding and access approvals before arriving on-site.
• Coordinate site access and badge issuance with the relevant teams.
• Handle onboarding enquiries and provide guidance on the required procedures.
• Maintain accurate visitor, onboarding and access approval records in line with site security, safety and confidentiality requirements.
• Provide administrative support, including data entry, filing, document preparation and ad hoc logistics coordination.

Requirements

• NITEC qualification.
• At least 1 year of administrative, project coordination or office support experience.
• Basic proficiency in Microsoft Word, Excel, Outlook and Teams is preferred.
• Good attention to detail and organisational skills.
• Good communication and coordination skills.
• Able to manage follow-ups and complete administrative tasks accurately and on time.