Onsite Admin & Contractor Onboarding Coordinator

Wanco Manpower Pte Ltd; Singapore; On-site; SGD 20,000 - 27,000; Part time

Job summary

Wanco Manpower Pte Ltd in Singapore is seeking a motivated Administrative Coordinator on a 6-month contract to support daily office operations, contractor onboarding and visitor registration at the client site in Woodlands.

The role emphasizes accurate data entry, timely follow-ups on document submissions, coordinating onboarding with hiring managers and the extended workforce, and ensuring site access and badges are issued in compliance with security requirements.

Qualifications

• NITEC qualification is required.
• 1 year of administrative, project coordination or office support experience preferred.
• Good attention to detail and organisational skills.
• Strong communication and coordination abilities.

Responsibilities

• Register visitors and contractors in the Envoy system with complete records.
• Coordinate contractor onboarding with managers and the client’s team.
• Review onboarding submissions and follow up on missing documents.
• Ensure onboarding and access approvals before on-site arrival.
• Coordinate site access and badge issuance with relevant teams.
• Handle onboarding enquiries and provide guidance on procedures.
• Maintain accurate records in line with security and confidentiality.
• Provide administrative support including data entry, filing and logistics.

Skills

Attention to detail

Organisational skills

Communication skills

Coordination skills

Education

NITEC qualification

Tools

Envoy system

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Wanco Manpower Pte Ltd in Singapore is seeking a motivated Administrative Coordinator on a 6-month contract to support daily office operations, contractor onboarding and visitor registration at the client site in Woodlands.

The role emphasizes accurate data entry, timely follow-ups on document submissions, coordinating onboarding with hiring managers and the extended workforce, and ensuring site access and badges are issued in compliance with security requirements.