Office Operations Assistant (Tuas)

Focal Search Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

A recruitment agency based in Singapore is seeking an Office Operations Assistant to manage visa applications, accommodations, and perform various administrative tasks. Responsibilities include handling office operations, procurement, and maintaining compliance with ISO standards. The ideal candidate will ensure smooth office operations and provide excellent front office customer service. Strong organizational skills and the ability to coordinate with various departments are essential for this role.

Responsibilities

• Manage visa applications, book accommodations, and arrange flights.
• Handle administrative tasks including office operations, procurement, and purchasing.
• Oversee office maintenance, renewal, housekeeping, and courier services.
• Coordinating with technical departments for purchasing needs and order processing.
• Managing corporate supplies like name cards, gifts, printing, stationery, and office pantry items.
• Overseeing office maintenance, renewal, housekeeping, and courier services.
• Directly liaising with external vendors and service providers.
• Compiling documentation for ISO/OHSAS compliance.
• Organizing and maintaining records for the Admin Operations Department in compliance with ISO standards.
• Updating and maintaining accuracy in the HR database.
• Monitoring attendance records and managing timekeeping.
• Addressing HR-related inquiries from internal and inter-company personnel.
• Providing front office customer service and welcoming visitors.
• Assisting in organizing events, seminars, and exhibitions.

Job description

About the job Office Operations Assistant (Tuas)

• Managing visa applications, booking accommodations, and arranging flights.
• Handling administrative tasks including office operations, procurement, and purchasing.
• Managing general operations tasks such as procurement and processing expense claims.
• Coordinating with technical departments for purchasing needs and order processing.
• Managing corporate supplies like name cards, gifts, printing, stationery, and office pantry items.
• Overseeing office maintenance, renewal, housekeeping, and courier services.
• Directly liaising with external vendors and service providers.
• Compiling documentation for ISO/OHSAS compliance.
• Organizing and maintaining records for the Admin Operations Department in compliance with ISO standards.
• Updating and maintaining accuracy in the HR database.
• Monitoring attendance records and managing timekeeping.
• Addressing HR-related inquiries from internal and inter-company personnel.
• Providing front office customer service and welcoming visitors.
• Assisting in organizing events, seminars, and exhibitions.