Admin Assistant

POPULAR Holdings Limited; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

POPULAR Holdings Limited is seeking a Warehouse Administrative professional to record goods receipts, process invoices, and maintain stock records in the system. The role requires attention to detail and the ability to coordinate with vendors and internal teams.

The successful candidate will handle daily delivery records, prepare packing lists, and ensure all documents are in order. Proficiency in Excel, Word, PowerPoint, and Outlook is essential, with SAP knowledge considered a plus.

Qualifications

• N/O Level, NITEC or Diploma qualifications in Administration or relevant field.
• Minimum 1–2 years of administrative experience.
• Knowledge of SAP will be added advantage.
• Proficient in Excel, Word, PowerPoint & Outlook.

Responsibilities

• Record Good Receipt in the system and check for discrepancies.
• Process vendor invoices and update stock records in system.
• Prepare picking and packing lists.
• Update daily delivery records.
• Prepare invoices and delivery orders.
• Check returned goods and prepare stock returns documents.
• Ensure all warehouse and delivery documents are properly maintained and filed.
• Respond to and resolve internal stakeholders’ queries via email and phone.
• Coordinate with vendors regarding return-related matters.
• Maintain cleanliness and ensure the warehouse is neat and organized.
• Follow warehouse safety rules and procedures to prevent accidents and injuries.
• Provide backup administrative support to the Transportation Admin when required.
• Perform any other job-related duties as assigned by the Reporting Officer.

Skills

Administrative experience

Excel

Word

PowerPoint

Outlook

Education

N/O Level, NITEC or Diploma

Tools

SAP

Job description

Job Responsibilities:

• Record Good Receipt in the system and check for discrepancies, report any issues accordingly.

• Process vendor invoices and update stock records in system.

• Prepare picking and packing lists.

• Update daily delivery records.

• Prepare invoices and delivery orders.

• Check returned goods and prepare the necessary documents for stock returns.

• Ensure all warehouse and delivery documents are properly maintained and filed.

• Respond to and resolve internal stakeholders’ queries via email and phone.

• Coordinate with vendors regarding return-related matters.

• Maintain cleanliness and ensure the warehouse is neat and organized.

• Follow warehouse safety rules and procedures to prevent accidents and injuries.

• Provide backup administrative support to the Transportation Admin when required.

• Perform any other job-related duties as assigned by the Reporting Officer.

Job Requirements:

• N/O Level, NITEC or Diploma qualifications in Administration or relevant field.

• Minimum 1 – 2 years of administrative experience.

• Knowledge of SAP will be added advantage.

• Proficient in Excel, Word, PowerPoint & Outlook.