Admin Executive (Operation Support) @ Seletar / Up $4000 / Start Jan 2027

PERSOL; Singapore; On-site; SGD 45,000 - 67,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking an experienced administrative professional for a 1-year contract based at Seletar Aerospace. You will handle calendars, travel arrangements, expense claims and onboarding tasks to keep operations running smoothly.

You will collaborate with stakeholders, manage confidential information, and ensure office supplies and documentation are in order. This role requires strong MS Office skills and a proactive, detail-oriented attitude.

Qualifications

• 3–5 years of relevant admin/ops experience.
• Ability to adapt in a fast-paced environment.
• Discretion in handling confidential matters.
• Strong follow-up and organizational skills.

Responsibilities

• Deliver on-time expenses claim submission for stakeholders and teams.
• Support internal stakeholders, customers, lessors and officials visits.
• Provide calendar management for relevant stakeholders.
• Coordinate complex travel arrangements for stakeholders and teams.
• Assist travel budgeting and process travel billing with Finance.
• Adhere to company travel policy for stakeholders and team.
• Assist creation of Purchase Requisition for Cost Centers.
• Support employee onboarding processes.
• Assist issuance of employment badges (local & overseas).
• Handle mail, registration, courier services, company cards and brochures.
• Maintain efficient e-filing and general admin tasks for team operations.
• Support printing of official campaign and event documents.
• Ensure adequate supply of office stationery and pantry supplies.

Skills

Calendar management

Travel arrangements

Administrative support

Communication skills

Tools

MS Outlook

PowerPoint

G-Suite

Job description

Duration: 1 year contract (Extendable / Convertible) - Start Jan 2027

Location: Seletar Aerospace

Working hours: Monday - Friday: 8:30am - 5:30pm

Job Description:

• Deliver on-time expenses claim submission for relevant stakeholders and their teams

• Support internal stakeholders, customers, lessors and officials visits

• Support the team in providing calendar management to the relevant stakeholders

• Support complex travel arrangement for relevant stakeholders and their teams

• Support travel budget and process travel billing through close Finance collaboration

• Adhere to the company travel policy for relevant stakeholders and team

• Support the creation of Purchase Requisition (PR) for respective Cost Centers

• Support Employee onboarding

• Support issuance of employment Badge (Local & Overseas)

• Handle mailer, registration, courier services, company cards, brochures etc

• Handle all admin matters for the smooth operation of the team including maintaining proper e-filing/filing

• Support printing of official documents for campaigns and events

• Support to ensure sufficient supply of office stationeries and office pantry supplies

Requirements:

• At least 3-5 years of relevant experience

• Ability to adapt in a fast pace environment

• Discretion in dealing with confidential matters

• Strong follow-up skills for higher productivity

• Willingness to take responsibility and go above-and-beyond to ensure business continuity

• Good knowledge in MS office (Outlook & PowerPoint essentials) – G-Suite is a plus

• Strong experience managing daily operation business and administrative tasks

• Excellent verbal and written communication skills

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg. R21103145 (Ng Shao Ze)