Admin Assistant (Temp)

KEPPEL TECHNOLOGY SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

KEPPEL TECHNOLOGY SOLUTIONS PTE. LTD. is seeking an Administrative Assistant to provide AR and commercial support to ensure smooth day-to-day operations.

The role includes quotation prep, AR clearance, invoicing, collections follow-up and coordination with customers and internal stakeholders for timely transaction processing and accurate records. The ideal candidate will have a diploma or equivalent in business administration, accounting or related fields, be proficient in Microsoft Office

Qualifications

• Diploma / O-Level / NITEC or equivalent in business administration, accounting, finance, or related discipline.
• No prior experience is required as on-the-job training will be provided.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Able to communicate effectively in English, both verbally and in writing.

Responsibilities

• Support AR clearance activities and ensure timely reconciliation of outstanding receivables.
• Monitor customer payment status and follow up on overdue invoices.
• Liaise with customers regarding invoice discrepancies and payment-related queries.
• Assist in preparing AR ageing reports and collection updates for management review.
• Coordinate with Finance to ensure payments are properly allocated and reconciled.

Skills

Excel

Word

Written communication

Multitasking

Education

Diploma / O-Level / NITEC or equivalent in business admin / accounting / finance

GCE O-Level / NITEC / Higher NITEC

Tools

Microsoft Office

Job description

Role Purpose

The Administrative Assistant isresponsible for providing administrative accounts receivable (AR), andcommercial support to ensure smooth day-to-day business operations. The rolesupports quotation preparation, AR clearance, invoicing, collections follow-upand coordination with customers and internal stakeholders to ensure timelyprocessing of commercial transactions and accurate record keeping.

Key Responsibilities

• Support AR clearance activities and ensure timely reconciliation of outstanding receivables.
• Monitor customer payment status and follow up on overdue invoices.
• Liaise with customers regarding invoice discrepancies and payment-related queries.
• Assist in preparing AR ageing reports and collection updates for management review.
• Coordinate with Finance to ensure payments are properly allocated and reconciled.

·Assist in preparing supporting documents required by customers forpayment processing.

• Prepare customer quotations, proposals, and commercial documentation accurately and promptly.
• Support contract and sales order administration.

• Generate and issue invoices based on approved quotations, contracts, or purchase orders.

Requirements:

·Diploma, GCE O-Level, NITEC, Higher NITEC, orequivalent qualification in Business Administration, Accounting, Finance, or arelated discipline.

·No prior experience is required as on-the-jobtraining will be provided.

·Proficient in Microsoft Office applications,particularly Microsoft Excel and Word.

·Able to communicate effectively in English, bothverbally and in writing.

·Good written communication and documentationskills.

·Meticulous, organized, and able to managemultiple tasks in a fast-paced environment.

·Positive attitude, willingness to learn, andability to work independently as well as in a team environment.