Admin Assistant (Temp)

Keppel Technology Solutions; Singapore; Presencial; SGD 27.000 - 40.000; Jornada completa

Descripción de la vacante

Keppel Technology Solutions is seeking an Administrative Assistant to provide administrative accounts receivable and commercial support. The role includes quoting, AR clearance, invoicing, and coordination with customers and internal stakeholders to ensure timely processing of commercial transactions and accurate record keeping.

The successful candidate will have a relevant diploma or equivalent qualification, be proficient in Microsoft Excel and Word, and communicate effectively in English.

Formación

• Diploma, GCE O-Level, NITEC, Higher NITEC or equivalent in Business Administration, Accounting, Finance, or a related discipline.
• No prior experience is required; on-the-job training will be provided.
• Proficient in Microsoft Excel and Word.
• Able to communicate effectively in English, both verbally and in writing.
• Good written communication and documentation skills.
• Meticulous, organized, and able to manage multiple tasks in a fast-paced environment.

Responsabilidades

• Support AR clearance activities and ensure timely reconciliation of outstanding receivables.
• Monitor customer payment status and follow up on overdue invoices.
• Liaise with customers regarding invoice discrepancies and payment-related queries.
• Assist in preparing AR ageing reports and collection updates for management review.
• Coordinate with Finance to ensure payments are properly allocated and reconciled.
• Assist in preparing supporting documents required by customers for payment processing.
• Prepare customer quotations, proposals, and commercial documentation accurately and promptly.
• Support contract and sales order administration.
• Generate and issue invoices based on approved quotations, contracts, or purchase orders.

Conocimientos

Microsoft Excel

Microsoft Word

English communication

Educación

Diploma / GCE O-Level / NITEC / Higher NITEC or equivalent in Business Administration or related field

Herramientas

Microsoft Office Suite

Descripción del empleo

The Administrative Assistant is responsible for providing administrative accounts receivable (AR), and commercial support to ensure smooth day-to-day business operations. The role supports quotation preparation, AR clearance, invoicing, collections follow-up and coordination with customers and internal stakeholders to ensure timely processing of commercial transactions and accurate record keeping.

Key Responsibilities

• Support AR clearance activities and ensure timely reconciliation of outstanding receivables.
• Monitor customer payment status and follow up on overdue invoices.
• Liaise with customers regarding invoice discrepancies and payment-related queries.
• Assist in preparing AR ageing reports and collection updates for management review.
• Coordinate with Finance to ensure payments are properly allocated and reconciled.
• Assist in preparing supporting documents required by customers for payment processing.
• Prepare customer quotations, proposals, and commercial documentation accurately and promptly.
• Support contract and sales order administration.
• Generate and issue invoices based on approved quotations, contracts, or purchase orders.

Requirements

• Diploma, GCE O-Level, NITEC, Higher NITEC, or equivalent qualification in Business Administration, Accounting, Finance, or a related discipline.
• No prior experience is required as on-the-job training will be provided.
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.
• Able to communicate effectively in English, both verbally and in writing.
• Good written communication and documentation skills.
• Meticulous, organized, and able to manage multiple tasks in a fast-paced environment.
• Positive attitude, willingness to learn, and ability to work independently as well as in a team environment.