Admin Assistant #School #Sembawang

IET PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

IET PTE. LTD. in Singapore seeks a proactive Front Desk and Administrative Assistant to manage visitor reception, inquiries, documentation, and daily school operations. You will support finance and general administration while ensuring student safety with timely first aid when needed.

The role requires at least 3 years of school administration experience, proficiency in MS Word/Excel/PowerPoint, and familiarity with MOE-based systems. Strong communication and teamwork are essential for success.

Qualifications

• Minimum GCE O-Level qualification or equivalent.
• Minimum 3 years of relevant school administration and front desk support experience.

Responsibilities

• Perform front desk and reception duties to welcome visitors and manage inquiries efficiently
• Handle incoming telephone calls and respond to enquiries promptly and professionally
• Carry out documentation, data entry, and correspondence to maintain accurate records and communication
• Support finance, administration, and school operational matters to facilitate smooth workflow
• Attend to unwell or injured students and administer first aid to ensure student safety and well-being
• Use at least two school or MOE-based computer or online systems to support administrative tasks
• Apply proficiency in Microsoft Word, Excel, and PowerPoint to prepare documents and reports
• Communicate clearly and collaborate effectively with team members to support school operations
• Manage multiple tasks simultaneously while demonstrating initiative and teamwork

Skills

Communication

Multitasking

Teamwork

Education

GCE O-Level

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

MOE systems

Job description

Job Summary

Provide front desk and administrative support in a school setting, managing communications, documentation, operational tasks, and student first aid to ensure smooth daily operations.

Responsibilities

• Perform front desk and reception duties to welcome visitors and manage inquiries efficiently
• Handle incoming telephone calls and respond to enquiries promptly and professionally
• Carry out documentation, data entry, and correspondence to maintain accurate records and communication
• Support finance, administration, and school operational matters to facilitate smooth workflow
• Attend to unwell or injured students and administer first aid to ensure student safety and well-being
• Use at least two school or MOE-based computer or online systems to support administrative tasks
• Apply proficiency in Microsoft Word, Excel, and PowerPoint to prepare documents and reports
• Communicate clearly and collaborate effectively with team members to support school operations
• Manage multiple tasks simultaneously while demonstrating initiative and teamwork

Required competencies and certifications

• Minimum GCE O-Level qualification or equivalent
• Minimum 3 years of relevant school administration and front desk support experience

Preferred competencies and qualifications

• Familiarity with at least two school/MOE-based computer or online systems
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Strong communication and interpersonal skills
• Ability to multitask, work well in a team, and demonstrate initiative

Other Information

Working Hours

• Monday to Thursday: 7.00 am to 4.15 pm
• Friday: 7.00 am to 3.45 pm