Admin Assistant (School)

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

SUNNYHILL ACE PTE. LTD. in Singapore is seeking an organized School Administrative Assistant to oversee science lab and general admin tasks.

You will maintain lab spaces, procure materials, prepare learning stations, and support daily classroom logistics along with exam-related labeling and resources. The role requires 2+ years in school administration, strong multitasking, teamwork, and good communication.

Qualifications

• Minimum 2 years of relevant working experience in Singapore school administration or MOE environment.
• Ability to multitask independently, and work well as part of a team.
• Strong interpersonal communication skills and basic proficiency with office IT systems.

Responsibilities

• Science Lab & Math Room maintenance, inventory, and upkeep.
• Procurement of small experiment items and setup of learning stations.
• General logistics: printing, laminating, sorting, binding, and scanning of classroom materials.
• Assist with teacher relief timetabling and distribution of teaching materials.
• Exam operations support: printing and organizing signage for major examinations.
• General admin: bulk printing, scanning, shredding, laminating of school resources.
• Daily coordination: relief scheduling and distribution of newspapers/collaterals to classrooms.
• Ad-hoc support to Department Heads and Admin Manager.

Skills

Multitasking

Team player

Initiative

Interpersonal communication

Office IT

Tools

MS Office

Printer & Scanner Equipment

Job description

Key Responsibilities

• Science Lab & General Admin Focus:
  • Science Lab & Math Room Maintenance: Manage the upkeep, tidiness, and inventory of the school's Science Laboratory and Mathematics Room.
  • Material Procurement & Prep: Purchase small experiment items and set up learning stations, practical tests, and performance tasks.
  • General Logistics: Facilitate printing, laminating, sorting, binding, and scanning of classroom materials and remedial worksheets.
  • Daily Operations: Assist with teacher relief timetabling and manage the classroom distribution of teaching materials and student magazines.
• General Admin & Exam Operations Focus:
  • Exam Operations Support: Prepare, print, and organize specialized labels and signage required for major school examinations (including English Oral, Mother Tongue Oral, and written papers).
  • General Administrative Services: Execute bulk printing, scanning, shredding, laminating, and sorting of official school resources.
  • Daily Coordination: Assist with the daily teacher relief scheduling matrix and ensure newspapers/collaterals are systematically distributed to classrooms.
  • Ad-Hoc Support: Assist the Department Heads (English, Mother Tongue) and the Admin Manager with daily operational duties.

Working Hours

• Mondays to Thursdays: 6:45 AM to 4:00 PM (inclusive of a 45-minute lunch break).
• Fridays: 6:45 AM to 3:30 PM (inclusive of a 45-minute lunch break).
• Off days on Saturdays, Sundays, and gazetted Public Holidays.

Job Requirements

• Experience: Minimum 2 years of relevant working experience in Singapore school administration or an MOE environment.
• Core Competencies: Ability to multitask independently, work seamlessly as a team player, and display high individual initiative.
• Skills: Strong interpersonal communication skills and basic proficiency in office productivity software/IT systems.