Admin Assistant (Sales & Purchasing) - Jurong West

HR FOCUS; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

HR FOCUS in Jurong (Chin Bee Road) is seeking a detail-oriented administrator to handle RFQ processing, sales and delivery orders, packing lists, and procurement support in a fast-paced shipping environment.

You will maintain inventory records, prepare invoices, and coordinate with suppliers to ensure timely vessel deliveries, while supporting accounting and audit-related admin tasks. This role operates Monday to Saturday with alternate Saturday off and salary commensurate with experience.

Qualifications

• GCE N/O Levels or above.
• Proficient in Microsoft Office.
• Able to work independently and multitask.
• Comfortable working in a fast-paced environment.
• Experience in shipping, marine, hospitality, FMCG, food trading or related industries will be advantageous.

Responsibilities

• Process and prepare: RFQs.
• Sales Orders.
• Delivery Orders.
• Packing Lists.
• Support procurement activities and order tracking.
• Maintain inventory and purchasing records.
• Prepare invoices and assist with documentation.
• Coordinate with suppliers and operations team to ensure timely deliveries to vessels.
• Support accounting and audit-related administrative work.

Skills

Multitasking

Independent work

Fast-paced environment

Attention to detail

Shipping/logistics exposure

Education

GCE N/O Levels or above

Tools

Microsoft Office

Job description

Jurong (Chin Bee Road)

5.5 Days Work Week

Salary Commensurate with Experience

Working Hours

Monday - Friday: 8:30am - 5:30pm

Saturday: 8:30am - 12:30pm

Alternate Saturday Off after confirmation

What You'll Be Doing

• Process and prepare: Request for Quotations (RFQ)
• Sales Orders
• Delivery Orders
• Packing Lists
• Support procurement activities and order tracking
• Maintain inventory and purchasing records
• Prepare invoices and assist with documentation
• Coordinate with suppliers and operations team to ensure timely deliveries to vessels
• Support accounting and audit-related administrative work

Requirements

• GCE N/O Levels or above
• Proficient in Microsoft Office
• Able to work independently and multitask
• Comfortable working in a fast-paced environment
• Experience in shipping, marine, hospitality, FMCG, food trading or related industries will be advantageous

Why Join Us?

• Stable and growing marine industry
• Exposure to international shipping operations
• Friendly and supportive working environment
• Career progression opportunities