Admin Assistant (Remote Working) | TLBG HQ

The Lo & Behold Group; Remote; SGD 20,000 - 60,000; Full time

Job summary

A leading hospitality company in Singapore is seeking an Admin Assistant for a 6-month contract. This role involves supporting the Talent team by managing staff records, preparing contracts, and coordinating recognition programs. Ideal candidates are detail-oriented, organized, and possess strong communication skills. Engagement in fostering a positive culture is essential, making this role integral to shaping the employee experience within the organization.

Qualifications

• Ability to create and maintain detailed staff records and profiles.
• Experience handling administrative tasks in a dynamic environment.
• Strong interpersonal skills to coordinate with team members.

Responsibilities

• Create and maintain staff profiles using Google Sheets.
• Prepare contracts and letters as tasked, maintaining records.
• Trigger review processes and track progress.
• Compile Open Arms nominations and manage monthly birthday gifts.
• Register employees for training courses.

Skills

Attention to detail

Effective communication

Organizational skills

Proficient in Google Sheets

Time management

Job description

Company Overview

The Lo & Behold Group is a hospitality company that creates, owns and operates a series of timeless, thought-provoking concepts, each with a unique story and a distinct perspective on the cultural-culinary landscape.

As a team, we are very passionate about the potential our industry has in shaping a city and take great pride in grooming the next generation of hospitality leaders. We build career paths around the individual, develop training modules both in-house and out, and design incentives and recognition programmes to ensure that good work always pays off.

For its efforts, the group has been recognised as a Human Capital Partner with the Ministry of Manpower, a “Great Place To Work” (2022 - 2025) and one of AON’s Best Employers. Wherever you are on the team, whatever your definition of success, we’ll set you on the right path.

Role Overview

The Admin Assistant role is a 6 month contract role which will primarily support the Talent team in delivering accurate and timely operations. This role ensures our staff data, letters, processes and recognition programmes are executed with care, precision and intentional hospitality.

Responsibilities

• Create and maintain staff profiles using Google Sheets (to be migrated into Talenox after verification).
• Prepare contracts and letters as tasked and maintain related records.
• Trigger confirmation review processes and track progress.
• Compile monthly Open Arms nominations (recognition programme).
• Consolidate monthly staff birthdays and coordinate with Finance on birthday gift cards.
• Register employees for courses and maintain training records.
• Coordinate hamper orders and ensure timely delivery.

What We Love About You

• Go above and beyond to make someone else's day
• Are thoughtful and kind, while upholding high standards
• Own outcomes and drive solutions
• Are ever-curious and always learning

Take an inside look at our culture or find out more here. https://www.lobehold.com/playbook

https://instagram.com/tlbg.openarms

Click on Apply or send your CV via Whatsapp to 80832942.

Should your application progress to the next stage, we will be in contact to arrange an interview.