Front Office Admin Assistant (Temasek Junior College)

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

SUNNYHILL ACE PTE. LTD. is seeking a capable Administrative Assistant/Receptionist for a 12-month contract at our Singapore campus. You will manage front desk operations, assist with daily administrative tasks, and support school events with a focus on exams and special activities.

The role requires good communication skills, a positive attitude, and the ability to multitask in a busy school environment. Local candidates with relevant experience are preferred.

Qualifications

• Minimum GCE O-Levels or equivalent certification.
• Prior experience in school administration or frontline customer service/reception roles is highly advantageous.

Responsibilities

• Front Office & Reception Operations: Handle all visitor interactions professionally, including attending to student needs, parent enquiries, and vendor management.
• Administrative Support: Perform daily administrative work such as mail handling, document management, data entry, and office organisation.
• Event & Logistics Support: Provide logistical and administrative help for school activities, with a particular focus on examination periods and special events.
• General Duties: Assist school leadership by taking on additional duties assigned by Administration Managers, Vice-Principals, and the Principal.

Skills

Microsoft Excel

Interpersonal skills

Organizational skills

Multitasking

Teamwork

Education

GCE O-Levels

Tools

Microsoft Office

Job description

Key Responsibilities

• Front Office & Reception Operations: Handle all visitor interactions professionally, including attending to student needs, parent enquiries, and vendor management. Manage incoming calls and general correspondence.
• Administrative Support: Perform daily administrative work such as mail handling, document management, data entry, and office organisation. Maintain accurate digital records using Microsoft Excel and school systems.
• Event & Logistics Support: Provide logistical and administrative help for school activities, with a particular focus on examination periods and special events.
• General Duties: Assist school leadership by taking on additional duties assigned by Administration Managers, Vice-Principals, and the Principal.

Working Hours & Physical Requirements

• Location: 2 Tampines Ave 9, Singapore 529564 (Temasek Junior College)
• Contract Duration: 12-Month Contract (1 January 2027 to 31 December 2027)
• Hours: Mondays to Fridays, 9 hours per day (inclusive of a 30-minute lunch break). Personnel will work on a shift basis depending on the school's needs: Shift 1: 7:00 AM - 4:00 PM Shift 2: 9:00 AM - 6:00 PM
• Physical Condition: The General Office is located on Level 2 with no lift access . Candidates must be physically fit and comfortable climbing stairs as part of their daily routine.

Qualifications & Experience

• Minimum GCE O-Levels or equivalent certification.
• Prior experience in school administration or frontline customer service/reception roles is highly advantageous.

Skills & Competencies

• Proficient in Microsoft Office applications, particularly Microsoft Excel for data entry and record maintenance.
• Excellent interpersonal and communication skills to work effectively with multiple stakeholders (students, parents, vendors, and school staff).
• Strong organizational skills with the ability to multitask, prioritize daily assignments, and learn new office technologies.
• A pleasant personality, a positive attitude, and a strong willingness to learn.
• Must be a collaborative team player who can also work independently.

Note: Shortlisted candidates will be required to attend an interview conducted by the school authority to assess suitability, operational judgment, and communication skills.