Admin Assistant

Careers @ Focal Search; Singapore; On-site; SGD 39,000 - 67,000; Full time

Job summary

Careers @ Focal Search is seeking a diligent Logistics Administrator with a Diploma in Mechanical Engineering and at least three years of marine or offshore experience. You will manage order confirmations, prepare shipment documents, and coordinate with clients, sales, and subcontractors to ensure timely delivery.

You will also handle ERP status updates, packing material orders, and invoicing paperwork while maintaining meticulous records and reports for daily, weekly planning and forecasting.

Qualifications

• Diploma in Mechanical Engineering is required.
• Minimum three years' experience in a Marine or Offshore environment.

Responsibilities

• Receive daily order confirmations and coordinate with internal teams for execution.
• Email communication with client and sales regarding preparedness and delivery instructions.
• Issue a Delivery Order and coordinate with logistics management for collection and delivery.
• Order packing materials.
• Prepare shipment documentation and liaise with shipping/forwarding companies for exporting products.
• Regularly update the status and location of ERP components.
• Coordinate with client and logistics to clear scrap components.
• Coordinate with subcontractors/suppliers for outsourcing and issue necessary documents.
• Demonstrate effective job planning, good time management and coordination skills.
• Compile paperwork and generate job files for invoicing.
• Create daily and weekly job status and forecast reports.

Skills

Time management

Coordination

Planning

Education

Diploma in Mechanical Engineering

Tools

ERP systems

Job description

Job Responsibilities:

• Receive daily order confirmations and coordinate with the internal company for execution.
• Email communication/correspondence with the client and sales regarding preparedness and delivery instructions.
• Issue a Delivery Order and coordinate with business logistics management team for collection and delivery.
• Ordering of packing materials.
• Preparation of shipment documentation and liaison with shipping/forwarding companies for exporting products.
• Regularly update the status and location of ERP components.
• Coordinate with the client and business logistics management team to clear the scrap components.
• Coordinate with subcontractors/suppliers for outsourcing and issue the necessary documents.
• Demonstrates effective job planning, good time management and coordination skills
• Compile all the necessary paperwork and generate job files for invoicing.
• Create daily and weekly job status and forecast reports.

Job Requirements:

• At least a Diploma in Mechanical Engineering.
• At least three years of experience in a Marine or Offshore environment