Admin Assistant (F&I) - 1 Year Contract

Vantage Automotive Limited; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

Vantage Automotive Limited, part of Sime Motors Singapore and exclusive BYD, Denza and Ford partner, seeks an F&I Admin Assistant on a 12‑month contract to coordinate end‑to‑end loan processing with banks and the sales team, verify documents and maintain accurate loan records in Salesforce.

You will submit loan cases, liaise with banks for status updates, monitor approvals, and communicate loan outcomes to sales consultants, ensuring documents and HP agreements are signed before disbursement.

Qualifications

• Diploma level education required.
• At least 1 year admin support experience.
• Proficiency in Microsoft Office applications.
• Strong interpersonal and written communication skills.
• Ability to maintain confidentiality with sensitive information.

Responsibilities

• Support end-to-end loan processing by coordinating with banks and sales teams, verifying documentation, and maintaining accurate loan records in Salesforce.
• Submit loan cases to bank for processing.
• Record loan cases into Salesforce.
• Liaise with banks for updates on loan status.
• Monitor and update Salesforce with loan approval advice from the banks.
• Convey loan status to sales consultants.
• Release loan amount into Salesforce for registration.
• Check loan documents submitted by sales consultants before releasing loan amount.
• Liaise with sales consultants for outstanding documents before & after registration.
• Check Tax Invoices, LTA log card and Insurance Cover Note from Vehicle Admin before dispatch to Banks.
• Ensure HP Agreement and other required forms are duly signed before dispatch to Banks.
• Generate dispatch batch in Salesforce and prepare documents to Banks for disbursement.
• Update and record outgoing documents into Salesforce.
• Liaise with Banks and arrange for daily collection of documents.
• Perform ad hoc admin tasks assigned by supervisors

Skills

MS Office proficiency

Attention to detail

Interpersonal skills

Written communication

Confidentiality

Education

Polytechnic Diploma (or equivalent)

Tools

Salesforce

Job description

Company : Vantage Automotive Limited "Build the Future of Automotive with Us." Vantage Automotive Limited, a proud member of Sime Motors Singapore, is the exclusive retail partner of electrical vehicle brands, BYD and Denza, as well as official distributor for Ford in Singapore. We’re not just about cars—we’re about people, innovation, and service excellence. Our Quick Lane Service Centre delivers fast, reliable roadside assistance and aftersales care, backed by a team that puts customers first. As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.

What You’ll Be Doing As a F&I Admin Assistant

• you support end-to-end loan processing by coordinating with banks and sales teams, verifying documentation, and maintaining accurate loan records in Salesforce.
• Submit loan cases to bank for processing
• Record loan cases into Salesforce
• Liaise with Banks for update on loan status
• Monitor and update Salesforce with loan approval advice from the Banks
• Convey loan status to Sales Consultants
• Release loan amount into Salesforce for registration
• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration
• Liaise with Sales Consultants for outstanding documents before & after registration
• Check Tax Invoices, LTA log card and Insurance Cover Note from Vehicle Admin before dispatch to Banks
• Ensure HP Agreement and other required forms are duly signed before dispatch to Banks
• Generate dispatch batch in Salesforce and prepare documents to Banks for disbursement
• Update and record outgoing documents into Salesforce
• Liaise with Banks and arrange for daily collection of documents
• Perform ad hoc admin tasks assigned by supervisors

Who We’re Looking For

This is a 12-Month Contract position

• Polytechnic Diploma and above (or equivalent)
• Minimum 1 Year experience in administration support role
• Proficient in Microsoft Office
• Attention to detail and adaptable to fast-paced environment
• Strong interpersonal and written communication skills
• Ability to maintain confidentiality with sensitive information

Why Join Us at Sime Motors?

• Be part of a trusted brand with a regional footprint
• Work with cutting-edge automotive technology
• Grow your career in a supportive, performance-driven culture
• Enjoy structured training, career progression, and employee benefits

Sime is a partner of choice for the world's best brands in the Automotive and Industrial Equipment sectors. We deliver sustainable value to our stakeholders through operational excellence, high performance standards and good corporate governance.

Founded in 1910, Sime Darby Berhad today has a workforce of approximately 30,000 employees and a presence in 18 countries and territories across the Asia Pacific region. It is listed on the main market of Bursa Malaysia.