Admin Assistant (6 Month Contract)

SWIFT INTEGRATED LOGISTICS (S) PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

SWIFT INTEGRATED LOGISTICS (S) PTE. LTD. in Singapore is seeking a diligent administration assistant to support multiple departments with clerical tasks and filing. The role requires accuracy, discretion, and a proactive approach to daily duties.

You will handle leave administration, correspondence, telephone screening, report submissions, visitor coordination, and maintain orderly documentation. Working hours are Monday to Friday, 8:30am to 5:30pm at our Joo Koon location.

Qualifications

• High level of integrity and discretion.
• Meticulous.
• Fluent in English, which includes reading and writing.
• Able to work under tight deadlines in a fast-paced environment.
• Proficient in Microsoft Office applications.

Responsibilities

• Assist and backup in general administrative and clerical support for other departments.
• Administration and maintaining of leave.
• Answer, screen and forward phone calls and practise good telephone etiquette.
• Assist and ensure prompt submission of reports to relevant departments.
• Attend to visitors and preparation of meeting rooms and corporate gifts.
• Maintain proper filing system of all documentation/records files.
• Sorting, filing and keying of Delivery Tickets and Trip Pay from customers.
• In charge of operation supplies such as uniforms, accoutrements, stationary, pantry toiletries and etc.
• Other duties as assign by supervisor.

Skills

Integrity

Meticulous

English fluency

Tools

Microsoft Office

Job description

Responsibilities

• Assist and backup in general administrative and clerical support for other departments
• Administration and maintaining of leave
• Answer, screen and forward phone calls and practise good telephone etiquette
• Assist and ensure prompt submission of reports to relevant departments
• Attend to visitors and preparation of meeting rooms and corporate gifts
• Maintain proper filing system of all documentation/records files
• Sorting, filing and keying of Delivery Tickets and Trip Pay from customers
• In charge of operation supplies suck as uniforms, accoutrements, stationary, pantry toiletries and etc
• Other duties as assign by supervisor

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced environment
• Proficient in Microsoft Office applications

Working Location: Joo Koon [3 bus stops away from Joo Koon Bus Interchange]

Working hours: Monday - Friday 8.30am to 5.30pm