Operations & Administration Executive

GUAN JI F&B PTE. LTD.; Singapore; On-site; SGD 36,000 - 67,000; Full time

Job summary

GUAN JI F&B PTE. LTD. in Singapore seeks a versatile HR/Operations Administrative Specialist to manage onboarding, records, payroll support and supplier accounting while supporting outlet operations.

The role combines HR administration with data reporting and frontline assistance to ensure smooth daily operations. Ideal candidates hold a Diploma or higher in business, accounting or HR, and are proficient in Excel/Sheets, detail-oriented, and capable of multitasking in a fast-paced F&B

Qualifications

• Polytechnic Diploma or above; Business Management, Accounting, HR or related disciplines preferred.
• Proficient in Microsoft Excel / Google Sheets with good data management skills.
• Detail-oriented and comfortable working with numbers.
• Strong execution, follow-up and problem-solving skills.
• Able to work independently and take ownership of assigned responsibilities.
• Able to multitask and prioritise effectively.
• Good communication and coordination skills; Chinese with basic English.
• Able to commit to a 6-day work week with 10-hour shifts.

Responsibilities

• Manage employee onboarding, personnel records, contracts, attendance, scheduling, leave and general HR administration.
• Assist with recruitment, payroll, CPF, work pass and other HR-related matters.
• Organise and verify supplier invoices, SOAs, payments, expenses and basic accounting records.
• Prepare and verify daily outlet sales data and management reports.
• Assist with outlet operations, cashiering, system issues and operational discrepancies.
• Coordinate with management, front-of-house, kitchen teams, suppliers and other stakeholders.
• Provide hands-on support for frontline F&B operations when required.
• Assist with staff training, new outlet setup and other operational projects.
• Perform other related duties assigned by management.

Skills

Data management

Excel/Sheets

Communication

Coordination

Multitasking

Independent work

Education

Diploma or higher in related field

Tools

Microsoft Excel

Google Sheets

Job description

Location: Singapore
Employment Type: Full-Time
Working Schedule: 10 working hours per day, excluding a 1-hour break, 6 days per week
Rest Day: 1 day per week
Industry: F&B / Restaurant

Job Responsibilities

• Manage employee onboarding, personnel records, contracts, attendance, scheduling, leave and general HR administration
• Assist with recruitment, payroll, CPF, work pass and other HR-related matters
• Organise and verify supplier invoices, SOAs, payments, expenses and basic accounting records
• Prepare and verify daily outlet sales data and management reports
• Assist with outlet operations, cashiering, system issues and operational discrepancies
• Coordinate with management, front-of-house, kitchen teams, suppliers and other stakeholders
• Provide hands-on support for frontline F&B operations when required
• Assist with staff training, new outlet setup and other operational projects
• Perform other related duties assigned by management

Requirements

• Polytechnic Diploma or above; Business Management, Accounting, Human Resources or related disciplines preferred
• Proficient in Microsoft Excel / Google Sheets with good data management skills
• Detail-oriented and comfortable working with numbers
• Strong execution, follow-up and problem-solving skills
• Able to work independently and take ownership of assigned responsibilities
• Able to multitask and prioritise effectively
• Good communication and coordination skillsGood Chinese communication skills with basic working proficiency in English
• Able to commit to a 6-day work week with 10-hour shifts
• Comfortable working in a fast-paced F&B environment and providing frontline support when required
• Experience in F&B, Operations, Administration, HR or Accounting is an advantage

About the Role

This is not a purely office-based administrative position. We are looking for someone who can handle administrative, HR and operational data responsibilities while also understanding outlet operations and providing frontline support when required.