Admin Assistant (Events & Operations) | Sherwood Road

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 18,000 - 22,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD is seeking an organised administrative support person in Singapore to assist with registry, document management and event logistics. The role supports the team in handling files, archives, and contracts, while ensuring accurate record-keeping and smooth event operations.

The candidate will handle storage, monitoring of internal systems, and coordination of visits, meetings and publications.

Qualifications

• Interpersonal skills and strong administration abilities.
• Excellent written and verbal communication.
• Strong planning and organisational skills.
• Experience in event management.
• Ability to coordinate and multitask in a fast-paced environment.

Responsibilities

• Assist in the management of registry and records, including the creation of files and the digitalised storage.
• Update and maintain shared database(s) and archives.
• Upload and monitor contracts and payments on internal tracking system
• Assist in the internal despatch, circulation and records of incoming and outgoing hardcopy documents/correspondence/ articles and print publications.
• Assist in the co-ordination of logistical arrangements of visits, meetings, functions and events.
• Assist with formatting, reproduction, collation and circulation of meeting files, briefs, letters, documents, presentation slides and publications.
• Maintain the inventory and movement records and ensure the management of office equipment at events.
• Assist with the preparation, distribution, recording and replenishment of stock of stationary, office materials, gifts and other supplies for events.
• Assist to account for all fixed assets before and after each event.
• Work with event organiser to ensure the proper upkeep and cleanliness of the event premises.
• Work with event organiser to ensure proper turnover of event spaces for events.
• Co-ordinate registrations and logistical requests between vendors, delegations and event organisers.
• Undertake any other duties and responsibilities as delegated by reporting office.

Skills

Interpersonal skills

Administration skills

Communication skills

Planning & organised

Event management experience

Job description

Working Hours: 8.30am - 6pm
Contract Period: 1 Dec 26 to 31 Nov 27
Salary: $13 - $16/hr (approximately $2,392-$2,944 per full month of service). Salary will be pro-rated based on the actual service period.

• Assist in the management of registry and records, including the creation of files and the digitalised storage.
• Update and maintain shared database(s) and archives.
• Upload and monitor contracts and payments on internal tracking system
• Assist in the internal despatch, circulation and records of incoming and outgoing hardcopy documents/correspondence/ articles and print publications.
• Assist in the co-ordination of logistical arrangements of visits, meetings, functions and events.
• Assist with formatting, reproduction, collation and circulation of meeting files, briefs, letters, documents, presentation slides and publications.
• Maintain the inventory and movement records and ensure the management of office equipment at events.
• Assist with the preparation, distribution, recording and replenishment of stock of stationary, office materials, gifts and other supplies for events.
• Assist to account for all fixed assets before and after each event.
• Work with event organiser to ensure the proper upkeep and cleanliness of the event premises.
• Work with event organiser to ensure proper turnover of event spaces for events.
• Co-ordinate registrations and logistical requests between vendors, delegations and event organisers.
• Undertake any other duties and responsibilities as delegated by reporting office.

Requirement:

• Interpersonal skills
• Strong administration skills
• Good written and verbal communication skills
• Planning and organisational skills
• Event management experience

EA License No.: 96C4864
Reg. No.: R26161270 JOEY TAY YI TING