Admin Assistant

T.K.H LIGHTING & ELECTRICAL TRADING PTE. LTD.; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

T.K.H LIGHTING & ELECTRICAL TRADING PTE. LTD. is seeking an organized administrator to manage a range of accounting and office duties in Singapore. You will issue documents, handle inquiries via phone and WhatsApp, and maintain vendor, worker and vehicle records.

Responsibilities include AR/AP, monthly supplier payments, and preparing management reports, with HR duties such as petty cash and OT/payroll. A 2+ year background with MS Office is preferred.

Qualifications

• Salary commensurate with experience.
• Experience with foreign workers is advantageous.
• Proficient with MS Office.
• Strong organisational, prioritisation and detail‑oriented.
• 5‑day week with alternate half Saturdays.
• Able to correspond with Chinese-speaking associates.
• Minimum 2 years' experience in related field.

Responsibilities

• Issue admin paperwork: delivery orders, invoices, credit notes.
• Handle enquiries by phone, email and WhatsApp.
• Submit worker and vehicle lists/licenses to venues/clients.
• Maintain accounts receivable and accounts payable.
• Prepare monthly payments to suppliers.
• Prepare weekly and monthly management reports.
• Maintain calendar of jobs and appointments.
• Coordinate transport and logistics bookings for events.
• Basic stock take and updates.
• Assist with petty cash, workers' OT and payroll.

Skills

MS Office

Organizational skills

Attention to detail

Prioritization

Chinese language

Job description

Job Duties:

• Issue admin paperwork such as Delivery Orders, Invoices, Credit Notes, Statement of Accounts, Payment Vouchers and other relevant documents


• Assist to handle enquiries via phone call, email and WhatsApp


• Submission of worker and vehicle list / licenses to venue owners / clients


• Update and maintain Accounts Receivable and Account Payables


• Prepare monthly payment to suppliers


• Prepare weekly and monthly reports for the management


• Maintain and update jobs / appointments in the calendar


• Assist with vehicle-related issues such as insurance, arrange servicing appointments etc.


• Arrange / coordinate / make booking with supplier on ad-hoc transport and logistics bookings for events


• Basic stock take & update


• Basic HR duties: petty cash, calculation of workers OT and payroll

Requirements:

• Salary commensurate with experience


• Added advantage for those with experience in handling foreign workers


• Proficient with MS Office


• Possess good organisational skills, ability to prioritise and demonstrate attention to details


• 5-day week + Alternate Saturdays (half day)


• Able to correspond with Chinese speaking associates and employees


• At least 2 years of working experience in related field