Admin & Assistant Buyer

OCEANWAY ENGINEERING (S) PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

Oceanway Engineering (S) PTE. LTD. is seeking a diligent Administrative Support/Buyer Assistant to assist the Lead Buyer with purchasing tasks and general admin. You will coordinate with suppliers, prepare purchase orders, track deliveries, and maintain records. This role requires strong organizational skills and attention to detail in a fast-paced environment in Singapore.

On-site position in Singapore with opportunities to learn procurement processes and software tools.

Qualifications

• Strong organizational and communication skills.
• Basic knowledge of purchasing or procurement processes.
• Ability to work with spreadsheets and procurement software.
• Attention to detail and willingness to learn.

Responsibilities

• Handle daily office administration (filing, data entry, scheduling).
• Assist in preparing purchase orders and tracking deliveries.
• Communicate with suppliers to get quotations and follow up on orders.
• Maintain records of purchase requisitions & live status, invoices, and supplier information & data base.
• Support the buyer in comparing prices, quality, and delivery timelines.
• Answer calls, emails, and coordinate with internal teams.
• Ensure all documents are accurate and properly filed.
• Assist with store-related administrative matters.
• Perform other administrative duties assigned by management.

Skills

Organizational skills

Communication skills

Procurement knowledge

Spreadsheet proficiency

Education

None

Tools

Procurement software

Job description

Job Summary

Support the Lead buyer with administrativetasks and assist in purchasing goods and services for the company.

Key Responsibilities

• Handle daily office administration (filing, data entry, scheduling).
• Assist in preparing purchase orders and tracking deliveries.
• Communicate with suppliers to get quotations and follow up on orders.
• Maintain records of purchase requestion & live status, invoices, and supplier information & data base.
• Support the buyer in comparing prices, quality, and delivery timelines.
• Answer calls, emails, and coordinate with internal teams.
• Ensure all documents are accurate and properly filed.
• Assist with store-related administrative matters.
• Perform other administrative duties assigned by management.

Requirements

• Strong organizational and communication skills.
• Basic knowledge of purchasing or procurement processes.
• Ability to work with spreadsheets and procurement software.
• Attention to detail and willingness to learn.

Reporting To

Lead Buyer / Administration Manager

Employment Type

Full-time