Admin Assistant/Admin Clerk

ADLER ELEKTROTECHNIK SINGAPORE PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

ADLER ELEKTROTECHNIK SINGAPORE PTE. LTD. is seeking an organized Administrative Assistant to support the production and logistics teams at Jurong.

You will handle inventory updates, order processing, and documentation in the ERP system. Responsibilities include creating production work orders, updating statuses, coordinating shipping documents, and liaising with Mandarin-speaking colleagues to ensure accurate data entry and smooth operations.

Qualifications

• Must have at least 1 year of administrative or related work experience.
• Detail-oriented and meticulous in handling records and data entry.
• Must communicate in Mandarin and English, both written and spoken, for liaison with Chinese colleagues.

Responsibilities

• Assist production department with updating inventory, receiving and production records.
• Receive order quantities from planners and create production work orders in the system.
• Create batch orders and link them with work orders; update all work order statuses in the system.
• Update production hours in the system.
• Manage outbound calls and reply to necessary emails.
• Maintain filing system based on customer order batches.

Skills

Bilingual English/Mandarin

Detail-oriented

Independent worker

Microsoft Office

Education

O level or higher

Tools

Microsoft Office

ERP system

Job description

Job Descriptions & Responsibilities:

• Assist the production department inupdating inventory, receiving and production records.
• Receive order quantities from plannersand create production work orders in the system.
• Create batch orders and associate themwith work orders, prepare and update all work order statuses in the system.
• Update production hours in the system.
• Manage outbound calls and reply tonecessary emails.
• Maintain the correct filing systembased on customer order batches.
• Provide administrative support andcoordinate work between the production department and external customers.
• Perform data entry tasks, ensuring theaccuracy of system information.
• Assist with general administrativeaffairs and other assigned administrative tasks.
• Prepare shipping documents, customsinvoices, packing lists, delivery notes and properly store documents.
• Arrange courier shipments (DHL, FedEx,UPS).
• Coordinate packaging and loading withthe production department.
• Comply with and complete other tasksassigned by the company.

Requirements:

• Possess at least a "0" levelor higher education qualification and at least 1 year of relevantadministrative or related work experience.
• Detail-oriented and meticulous.
• Must be able to communicate in bothMandarin and English, both in written and oral form, as this position requiresliaison and communication with Chinese colleagues regarding the ERP system.
• Proficient in Microsoft Officesoftware, including Excel, PowerPoint, and Word.
• Able to work independently andprioritize daily tasks effectively.
• Proactive, self-motivated, and able tocomplete tasks independently.

Work Location: Jurong

Singapore only