Admin Assistant (6-month Contract)

UEMS Solutions Pte Ltd; Singapore; On-site; SGD 29,016 - 42,408; Full time

Job summary

UEMS Solutions Pte Ltd is seeking an administrative professional to support operations, payroll, and HR duties. The role involves coordinating vendor billing, preparing reports, and assisting managers with claims and events.

Strong MS Office skills and good communication are essential to succeed in a fast-paced environment. The position requires at least 2 years of admin experience, with responsibilities spanning document control, payroll reconciliation, and cross-department coordination to

Qualifications

• At least 2 years of admin experience.
• Team player with good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Excel, PowerPoint, Word, etc.).

Responsibilities

• Perform admin duties and prepare operation reports for managers.
• Take charge of reconciliation of attendance in the payroll system.
• Responsible for vendor billing approval routing and ensure billings are processed.
• Track departmental follow ups and schedules.
• Participate in annual internal audits and safety initiatives organized by the company.
• Assist HOD/Managers on various claims matters.
• Maintain and upkeep documents, records and filing per IMS system.
• Coordinate full spectrum of HR and payroll duties with Operations Managers/Executives/Supervisors.
• Handle office store management and inventories (uniforms, stationery, stocks).
• Stand-in as operation role in critical/exigency situations.
• Take on secretary role for event preparation; meeting materials, minutes, etc.
• Attend to enquiries and elevate to superior when necessary.
• Coordinate with various departments when necessary.
• Adhere to government regulations and company policy such as accommodation checks and incident reporting.
• Handle VIP visits and coordinate with other departments/sites on visit schedules; prepare internal communications.
• Coordinate executive communications, including calls, emails, meeting rooms, and logistics.
• Perform other ad-hoc duties as assigned by direct superior.

Skills

Admin experience

Payroll support

Vendor billing

MS Office

Communication skills

Interpersonal skills

Tools

Microsoft Excel

PowerPoint

Microsoft Word

Job description

Responsibilities

• Performing operation administrative duties support and preparing operation reports for the operation managers/HOD.

• Take charge on all reconciliation of attendance in the payroll system.

• Responsible for all vendor’s billing approval routing and ensure billings are processed accordance.

• Responsible to track all departmental follow ups and schedules.

• Participate in annual internal audits and safety initiatives organize by the company.

• Asist the HOD/ Managers on various claims matters.

• Maintaining and upkeeping documents, records and filing according to IMS system

• Coordinate full spectrum of HR and payroll duties with Operations Managers/ Executives/Supervisors.

• Handling Office store Management and Inventories (uniforms, stationaries, stocks)

• Stand-in as operation role in critical situation or exigency situation

• Taking on the secretary role for event preparation; preparing meeting materials, minutes taking and etc.

• Attending to any enquiries and elevate to superior when necessary

• Coordinating with various departments when necessary

• Adhere to any government regulation and company policy such as, but not limited to, accommodation checks and incident reporting

• Handles company VIPs visit and coordinate with other department or sites on various visit schedule. To prepare formal internal communication with various stakeholders.

• Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, provide logistical support for all meetings

• Any other ad-hoc duties as assigned by direct superior

Requirements

• At least 2 years of admin experience

• Team player with good communication and interpersonal skills

• Proficient in Microsoft Office applications (Excel, Powerpoint, Word & etc.)