Admin Assistant

The Supreme HR Advisory Pte Ltd; Singapore; On-site; SGD 27,000 - 33,000; Full time

Job summary

The Supreme HR Advisory Pte Ltd is seeking an Administrative Assistant to support sales and project operations. This role includes drafting quotations, preparing tender submissions, coordinating projects, handling client inquiries, and maintaining meticulous records.

1–2 years of admin experience and a suitable education are preferred. Five-day work week from 9am-6pm, located at One Commonwealth, Singapore 149544.

Qualifications

• Minimum O/ A levels; diploma in Business Administration or related field preferred.
• 1-2 years of administrative support experience required.

Responsibilities

• Sales Support & Documentation: Prepare, format, and issue accurate sales quotations and order acknowledgements in a timely manner.
• Tender Management: Assist in compiling, organizing, and submitting complete tender documents, ensuring all compliance and deadline requirements are strictly met.
• Project Coordination: Provide day-to-day administrative support to the project team, tracking milestones, updating logs, and organizing project files.
• Customer Service: Act as a courteous and responsive point of contact for client inquiries, following up on orders and building positive relationships.
• Meticulous Record-Keeping: Maintain organized digital filing systems for all quotations, tenders, contracts, and customer correspondence with high accuracy.

Skills

Sales support

Documentation

Tender management

Project coordination

Customer service

Record keeping

Education

Diploma in Business Administration

O/A levels

Job description

5 days, 9am-6pm

Salary: $2400 -$3000

Address: One Commonwealth,Singapore 149544

Job Summary:

The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients. This position serves as the backbone of our sales and project operations, offering essential sales support functions—ranging from drafting quotations to preparing tender submissions—while ensuring our clients receive exceptional service every step of the way.

Job scope:

• Sales Support & Documentation: Prepare, format, and issue accurate sales quotations and order acknowledgements in a timely manner.

• Tender Management: Assist in compiling, organizing, and submitting complete tender documents, ensuring all compliance and deadline requirements are strictly met.

• Project Coordination: Provide day-to-day administrative support to the project team, tracking milestones, updating logs, and organizing project files.

• Customer Service: Act as a courteous and responsive point of contact for client inquiries, following up on orders and building positive relationships.

• Meticulous Record-Keeping: Maintain organized digital filing systems for all quotations, tenders, contracts, and customer correspondence with high accuracy.

Requirements:

• Minimum ‘O’/ ‘A’ levels. Diploma in Biotechnology, Business Administration or Accounting will be advantage

• With 1-2 years of administrative support experience