Administrative Assistant – Sales, Tender & Project Support

Search Personnel Pte Ltd; Singapore; On-site; SGD 31,000 - 33,000; Full time

Benefits offered by this job

Discretionary performance bonus

14 days annual leave

Job summary

Search Personnel Pte Ltd is seeking an Administrative Assistant – Sales, Tender & Project Support for a biotechnology client located in Commonwealth. The role combines sales support, tender documentation and project coordination, with emphasis on customer service and precise record-keeping.

The position offers Monday–Friday 9:00am–6:00pm hours, permanent status, and a salary of S$2,800–S$3,000 per month, plus a discretionary performance bonus and 14 days of annual leave.

Qualifications

• Minimum GCE O-Level, A-Level or equivalent qualification.
• Naturally customer-service oriented with a friendly, professional demeanour
• Able to multitask and prioritize effectively

Responsibilities

• Sales Support & Documentation: Prepare, format, and issue accurate sales quotations and order acknowledgements in a timely manner.
• Tender Management: Assist in compiling, organizing, and submitting complete tender documents, ensuring all compliance and deadline requirements are strictly met.
• Project Coordination: Provide day-to-day administrative support to the project team, tracking milestones, updating logs, and organizing project files.
• Customer Service: Act as a courteous and responsive point of contact for client inquiries, following up on orders and building positive relationships.
• Meticulous Record-Keeping: Maintain organized digital filing systems for all quotations, tenders, contracts, and customer correspondence with high accuracy.

Skills

Sales support

Tender management

Project coordination

Customer service

Record-keeping

Education

GCE O-Level / A-Level

Job description

• Position : Administrative Assistant – Sales, Tender & Project Support
• Location : Commonwealth
• Working hours : Monday to Friday (9:00am-6:00pm)
• Salary (commensurate with experience) : S$2,800-S$3,000 per month + Discretionary Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Biotechnology

Key Responsibilities

• Sales Support & Documentation: Prepare, format, and issue accurate sales quotations and order acknowledgements in a timely manner.
• Tender Management: Assist in compiling, organizing, and submitting complete tender documents, ensuring all compliance and deadline requirements are strictly met.
• Project Coordination: Provide day-to-day administrative support to the project team, tracking milestones, updating logs, and organizing project files.
• Customer Service: Act as a courteous and responsive point of contact for client inquiries, following up on orders and building positive relationships.
• Meticulous Record-Keeping: Maintain organized digital filing systems for all quotations, tenders, contracts, and customer correspondence with high accuracy.

Requirements & Qualifications

• Minimum GCE O-Level, A-Level or equivalent qualification.
• Naturally customer-service oriented with a friendly, professional demeanour
• Able to multitask and prioritize effectively

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.