Admin Assistant (1 Year)

Se7en Friday Pte Ltdse7enfriday.com; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

Se7en Friday Pte Ltd is seeking an Admin Assistant on a 1-year contract with potential to convert to full time. The role supports office operations, HR and Finance teams, and involves data entry, invoicing, AR/AP processing, and travel arrangements.

The ideal candidate will manage documents, handle communications, monitor supplies, and assist in financial tasks to ensure smooth administrative workflows for daily business activities.

Qualifications

• Demonstrated administrative experience in an office environment.
• Strong organizational skills with attention to detail.
• Ability to handle multiple tasks and meet deadlines.

Responsibilities

• Sort mail, invoices, and file documents to maintain organized and accessible records.
• Enter daily data accurately into accounting software to support financial tracking.
• Process AR and AP transactions to ensure timely payments and collections.
• Prepare quotes and invoices for customers to facilitate sales and billing processes.
• Manage and organize office documents and files to ensure proper documentation and easy retrieval.
• Handle incoming phone calls, emails, and correspondence professionally to support effective communication.
• Monitor office supplies inventory and place orders to maintain adequate stock levels.
• Assist travel arrangements and process expense claims for staff to support business travel needs.
• Provide administrative support to HR and Finance teams by completing basic tasks as required.
• Perform ad-hoc administrative duties assigned by management to support office operations.
• Manage multiple tasks independently while maintaining attention to detail and meeting deadlines.
• Communicate clearly and collaborate effectively with team members and external contacts.

Job description

Admin Assistant (1 Year Contract To Full Time)

Job Summary

You will perform essential administrative duties to support the smooth operation of the office, including managing documents, handling financial transactions, coordinating supplies, and assisting HR and Finance teams with daily tasks.

Responsibilities

• Sort mail, invoices, and file documents to maintain organized and accessible records
• Enter daily data accurately into accounting software to support financial tracking
• Process Accounts Receivable (AR) and Accounts Payable (AP) transactions to ensure timely payments and collections
• Prepare and generate quotations and invoices for customers to facilitate sales and billing processes
• Manage and organize office documents and files to ensure proper documentation and easy retrieval
• Handle incoming phone calls, emails, and correspondence professionally to support effective communication
• Monitor office supplies inventory and place orders to maintain adequate stock levelsAssist with travel arrangements and process expense claims for staff to support business travel needs
• Provide administrative support to HR and Finance teams by completing basic tasks as required
• Perform ad-hoc administrative duties assigned by management to support office operations
• Manage multiple tasks independently while maintaining attention to detail and meeting deadlines
• Communicate clearly and collaborate effectively with team members and external contacts