Admin assistant

JONES COLLECTION PTE. LTD; Singapore; On-site; SGD 26,784 - 37,944; Full time

Job summary

JONES COLLECTION PTE. LTD is seeking a dedicated Admin Assistant in the East Region for a full-time role to support the office and administrative functions.

You will manage schedules, handle correspondence, maintain records, process expenses and invoices, and assist with events and travel arrangements. The role requires strong organisation, communication and Microsoft Office skills, with attention to detail and a professional, collaborative approach.

Qualifications

• Proven experience working as an administrative assistant or in a similar administrative support role
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office applications, including Word, Excel and Outlook
• Attention to detail and accuracy in all work undertaken
• Professional demeanour with a positive and collaborative approach to working with others
• Ability to work independently whilst maintaining teamwork and cooperation
• Discretion and ability to handle confidential information responsibly
• Flexibility and willingness to adapt to changing priorities and requirements

Responsibilities

• Managing and organising office schedules, appointments and meetings
• Handling incoming and outgoing correspondence, including emails, phone calls and written communications
• Preparing and maintaining accurate records, documentation and filing systems
• Processing expense reports, invoices and other administrative paperwork
• Coordinating office supplies and equipment orders to ensure efficient workplace operations
• Providing support with data entry and database management tasks
• Assisting with event coordination, travel arrangements and other special projects as required
• Supporting multiple team members with administrative duties to enhance team productivity
• Maintaining confidentiality and handling sensitive information with discretion

Skills

Administrative support

Communication

Microsoft Office

Attention to detail

Professional demeanour

Independent with team

Discretion with confidential info

Time management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the role

We are seeking a dedicated and organised Admin Assistant to join JONES COLLECTION PTE. LTD in the East Region. This is a full-time position that plays a crucial role in supporting the smooth operation of our office and administrative functions. The Admin Assistant will be responsible for providing comprehensive administrative support to the team, ensuring efficient day-to-day operations and contributing to the overall success of the organisation.

What you'll be doing

1. Managing and organising office schedules, appointments and meetings
2. Handling incoming and outgoing correspondence, including emails, phone calls and written communications
3. Preparing and maintaining accurate records, documentation and filing systems
4. Processing expense reports, invoices and other administrative paperwork
5. Coordinating office supplies and equipment orders to ensure efficient workplace operations
6. Providing support with data entry and database management tasks
7. Assisting with event coordination, travel arrangements and other special projects as required
8. Supporting multiple team members with administrative duties to enhance team productivity
9. Maintaining confidentiality and handling sensitive information with discretion

What we're looking for

1. Proven experience working as an administrative assistant or in a similar administrative support role
2. Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
3. Excellent communication skills, both written and verbal
4. Proficiency in Microsoft Office applications, including Word, Excel and Outlook
5. Attention to detail and accuracy in all work undertaken
6. Professional demeanour with a positive and collaborative approach to working with others
7. Ability to work independently whilst maintaining teamwork and cooperation
8. Discretion and ability to handle confidential information responsibly
9. Flexibility and willingness to adapt to changing priorities and requirements

What we offer

At JONES COLLECTION PTE. LTD, we value our employees and are committed to providing a supportive work environment. We offer competitive remuneration, opportunities for professional development and training to enhance your skills. We believe in fostering a collaborative workplace culture where team members are recognised for their contributions.

As an equal opportunity employer, we welcome applications from all qualified candidates and are committed to creating an inclusive workplace.

About us

JONES COLLECTION PTE. LTD is a dynamic organisation dedicated to delivering quality service and maintaining strong operational standards. We pride ourselves on our professional approach, customer focus and commitment to excellence. Our team is built on values of integrity, reliability and continuous improvement. We are looking for talented individuals who share our vision and are eager to contribute to our ongoing success.