Senior Admin Assistant

Leopoldo Pte Ltd; Singapore; On-site; SGD 39,060 - 58,032; Full time

Benefits offered by this job

Flexible working arrangements

Health and wellness programme

Training and development initiatives

Career progression

Job summary

Leopoldo Pte Ltd is seeking a Senior Admin Assistant in the Woodlands North Region, Singapore. This full-time role provides high-level administrative support to management and various departments to ensure efficient office operations and contribute to productivity.

The successful candidate will manage complex calendars, prepare reports and presentations, oversee filing and document management, and support HR activities including onboarding.

Qualifications

• Minimum 5 years of administrative experience, with senior admin exposure
• Proficiency in Microsoft Office Suite and office management software
• Excellent written and verbal communication with all levels of staff
• Strong organisational and time management abilities
• Ability to maintain confidentiality and handle sensitive information
• Proven customer service skills with professional demeanour
• Ability to work independently and in a team in a fast-paced environment
• Experience with document management systems and basic bookkeeping is advantageous
• Certificate in Business Administration or equivalent qualification preferred

Responsibilities

• Manage and maintain filing systems (physical and digital)
• Provide executive-level admin support to senior management (scheduling, calendar management, correspondence)
• Prepare reports, presentations and business documents accurately
• Coordinate office operations: supplies, equipment maintenance, facilities
• Handle correspondence and onboarding of new team members
• Manage office budgets and expenditure reports
• Coordinate meetings, events, venues and logistics
• Serve as point of contact for internal and external stakeholders
• Mentor and train junior admin staff
• Uphold professional standards and support strategic objectives

Skills

Excellent written and verbal iletişim

Strong organisational skills

Time management

Discretion/confidentiality

Customer service

Teamwork and independence

Education

Certificate in Business Administration or equivalent

Tools

Microsoft Office Suite

Document management systems

Basic bookkeeping

Job description

About the role

Leopoldo Pte Ltd is seeking a Senior Admin Assistant to join our team in the Woodlands North Region. This is a full-time position that plays a crucial operational role in supporting the smooth functioning of our organisation. As Senior Admin Assistant, you will be responsible for providing high-level administrative support to management and various departments, ensuring efficient office operations and contributing to the overall productivity of the business. This role is integral to maintaining our professional standards and supporting our strategic objectives.

Key responsibilities

1. Manage and maintain comprehensive filing systems, both physical and digital, ensuring all documentation is organised and easily retrievable
2. Provide executive-level administrative support to senior management, including scheduling meetings, managing calendars and coordinating correspondence
3. Prepare and compile reports, presentations and other business documentation with accuracy and attention to detail
4. Coordinate office operations including managing supplies, equipment maintenance and facility management
5. Handle incoming and outgoing correspondence, including email management and post distributionSupport human resources functions such as maintaining employee records, assisting with recruitment processes and onboarding new team members
6. Manage office budgets and track expenditures, providing regular reports to management
7. Coordinate meetings, events and company functions, including arranging venues, catering and logistics
8. Serve as a point of contact for internal and external stakeholders, providing information and resolving administrative queries
9. Mentor and support junior administrative staff, providing training and guidance as required

What we’re looking for

1. Minimum 5 years of administrative experience, with at least 2 years in a senior administrative or executive assistant capacity
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software
3. Excellent written and verbal communication skills with the ability to interact professionally with all levels of staff
4. Strong organisational and time management abilities, with the capacity to manage multiple priorities simultaneously
5. Demonstrated ability to maintain confidentiality and handle sensitive information appropriately
6. Proven customer service skills with a professional and courteous demeanor
7. Ability to work independently and as part of a team in a fast-paced environment
8. Experience with document management systems and basic bookkeeping is advantageous
9. Certificate in Business Administration or equivalent qualification is preferred

What we offer

At Leopoldo Pte Ltd, we value our employees and strive to create a supportive and inclusive work environment. We offer competitive remuneration packages, opportunities for professional development and career progression, and a workplace culture that prioritises collaboration and respect. Our benefits include flexible working arrangements where feasible, a comprehensive health and wellness programme, and access to training and development initiatives. We believe in recognising and rewarding outstanding performance and providing our team members with the tools and support they need to succeed in their roles.

About us

Leopoldo Pte Ltd is a dynamic and professional organisation committed to delivering quality services and maintaining the highest standards of operational excellence. We pride ourselves on our strong company culture, where teamwork, integrity and innovation are valued. Our diverse team works collaboratively to achieve our business objectives whilst maintaining a commitment to professional development and employee satisfaction. We are an equal opportunities employer and welcome applications from all qualified candidates.